Chief Of Staff - Executive Assistant To Brand President

Chief of Staff - Executive Assistant to Brand President

Are you a talented Executive Assistant who is passionate about Luxury Brands

and seeking a Positive Culture with great Work/Life Balance?

We are recruiting for a true RIGHT HAND to assist the Brand President/Head of Corporate Sales for a famous, iconic Luxury Brand in Midtown.

This is a HIGH-PROFILE ROLE with heavy EXPOSURE to the CEO.

The ideal candidate is an EXCEL GURU who will bring a Robust Administrative Experience and

Proactive Mindset to the Brand.

Key Responsibilities

The Chief of Staff - Executive Assistant provides proactive daily office support to the Brand President/Head of Corporate Sales, as well as occasional side support to the Corporate Sales Team via the following tasks:

• Heavy Calendar Management using MS OUTLOOK, Heavy Scheduling of Meetings & Arranging Complex Travel (Domestic & International)

• EXCEL Spreadsheet Creation for Sales Reports, Budgets and Expenses, & Financial Record Keeping for US HQ. Trimming and Editing Sales Reports via MS EXCEL

• Administrative Support, Communications and Coordination to the PR/Event Planning team

• Marketing & Digital team admin support, especially POWERPOINT Presentations & Social Media Coordination. Organizing & Hosting Events for International Executives visiting US offices.

• Gatekeeper responsibilities including heavy Phone/Email Screening and backup support to Front Desk Reception

• Sales Report updates, maintenance and creation using MS EXCEL

• Travel & Expense Data & Report Management - Bookkeeping & Invoice Coordination with CFO

• Accurate report filing and record keeping for all Retail & Wholesale Partners

• On-Going, ever changing Calendar maintenance & Meetings updates

• Confidential, Discrete, professional correspondence (letters, memos, email, etc.)

• Serve as Retail & Wholesale Coordinator for the Sales team – including Retail Boutique/Wholesale Partner Training & Communications

• Effective travel logistics management for all Retail Boutiques & Wholesale Partners

• Crisis support, management & communications

• Effective budget management – bookkeeping, invoicing, etc.

• Office Supplies, inventory and relevant purchasing management

• Special Projects as assigned & needed monthly

• Miscellaneous Administrative support activities as needed

Personality & Mindset

Ideal candidates will exhibit the following:

Positive Attitude, Positive Mindset & Positive Energy Level

Exhibits Poise and Confidence Under Pressure

HANDS ON Approach to all duties

Takes ownership of grey areas & tasks that may not be clearly defined

Willing to dive into the weeds to get things done

Ability to think outside the box & offer creative solutions to daily challenges

Capability to juggle multiple tasks, calendars and priorities

Savvy & Confident, yet Humble Demeanor

Reliable, Resourceful, Communicative & Vocal

Common Sense Decision Making

Works with a Sense of Urgency, Pride & Purpose

Hyper Awareness of Details & Deadlines

Ability to sift through Corporate Red Tape

Takes Pride in being an MS EXCEL, MS Outlook GURU

Ability to "Read the Room" and exhibit Effective Listening Skills

Proactive Mindset and ability to stay a step ahead of team needs

Intense Passion for Customer Service, Admin & Support Work

Ability to learn from mistakes and accept constructive criticism

Desire to have a Mentor and be a Mentor to others

Why apply for this position?

Tremendous Growth Opportunity working for an Iconic Brand with a great Work/Life Balance!

Stabile Company with a history of great Culture.

Unique opportunity to work for a highly regarded, highly likeable Executive.

This is a FULL TIME POSITION in Midtown.

Outstanding Benefits and Compensation!