Administrative Assistant Ii- Chief Of Staff

Position Summary
Provide administrative support for the VP, Strategic Initiatives and Chief of Staff to CFO. Help to effectively manage and organize ever-changing priorities, using good judgment and the utmost discretion. Must be comfortable working with a wide variety of stakeholders in a highly complex, fast-moving business environment. Partner with other assistants of Senior Management to effectively manage, organize, and prioritize a broad range of business activities.
Responsibilities

• Schedule domestic/international travel arrangements with any necessary visas and accompanying itineraries
• Perform other duties or special projects as assigned and required
• Receive and follow through on documents requiring signature and communications requiring follow up
• Interface appropriately with a broad array of internal and external stakeholders, including senior executives, company employees at all levels and external callers and vendors
• Help facilitate and organize workshops / meetings / trainings, including document preparation, copying and distribution. Take a lead role in meeting administration / venue coordination (space, food, audio visual etc.)
• Schedule meetings for the VP by maintaining and updating the calendars in Outlook, and making travel arrangements
• Maintain professionalism at all times and use discretion when handling confidential data
• Work closely with other assistants, securing meeting places and coordinating meeting times. Ensure room is properly set-up, AV equipment is operational, meals and beverages are set up and room is cleaned after meetings
• Perform general administrative duties, such as, but not limited to, opening and screening incoming mail, distributing correspondence, answering phones, (referring phone calls), maintaining files, scheduling trips and meetings, copying, PowerPoint presentation preparation

Qualifications
Qualifications

• Able to handle confidential and sensitive information with the utmost discretion
• Flexibility with work hours is a must (coming in early and possibly staying until 7pm or later, depending on business needs)
• Excellent written and verbal communication skills
• Ability to multitask in a fast paced, high-volume environment
• Excellent PC skills, string proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint)
• Minimum of 5 years of administrative or business experience, preferably in a finance environment
• College/University graduate
• Ability to work well in a collaborative environment and interact effectively with all levels of management and employees
• Results-oriented with the ability to complete assignments in a timely manner
• Excellent interpersonal communication and organizational skills
• A high degree of professionalism, the ability to remain calm under pressure, and a commitment to excellence are required
• Ability to proactively anticipate needs and potential problems and take independent action as appropriate using good judgment and discretion to resolve issues

U.S. Corporate/Office Non-Exempt Roles
The anticipated hourly range for this position is $31.25 to $49.25. Exact hourly rate depends on several
factors such as experience, skills, education, and budget. Hourly range may vary based on
geographic location. In addition to hourly rate, this position may be eligible for an annual
discretionary bonus.
In addition, The Estée Lauder Companies offers a variety of benefits to eligible employees,
including health insurance coverage, wellness and family support programs, life and disability
insurance, retirement savings plans, paid leave programs, education-related programs, paid
holidays and vacation time, and many others. Many of these benefits are subsidized or fully paid
Job Finance & Accounting
Primary Location US-NY-New York
Job Type Standard
Schedule Full-time
Shift 1st (Day) Shift
Job Number 2311849
We are an equal opportunity employer. Minorities, women, veterans, and individuals with disabilities are encouraged to apply. It is Company's policy not to discriminate against any employee or applicant for employment on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and related medical conditions), gender identity or gender expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, protected medical condition as defined by applicable state or local law, genetic information, or any other characteristic protected by applicable federal, state, or local laws and ordinances. The Company will endeavor to provide a reasonable accommodation consistent with the law to otherwise qualified employees and prospective employees with a disability and to employees and prospective employees with needs related to their religious observance or practices. Should you wish to apply for this position or any other position with the Company and you believe you require assistance to complete an application or participate in an interview, please contact [email protected].