Assistant To The Chief Of Staff Jobs

Demonstrated experience driving large scale implementations requiring process changes, project management and change management

We offer competitive salary, benefits, and industry leading commission opportunities for club employees

Excellent written and verbal communication skills, including interpersonal and presentation skills

Highly self-motivated, driven and proactive individual; excellent organizational skills and ability to prioritize workload appropriately based on business needs

Maintain pulse on daily business operations to identify and mitigate potential roadblocks, proactively escalating when necessary

Serve as a strategic thought partner and trusted advisor, ensuring continuity of operations when the President is unavailable.

Develop, implement, and continually improve a knowledge management system containing all information pertaining to regional operations

Develop relationships with all regional management and provide direct support executing and monitoring initiatives in the assigned divisions

Excellent verbal and written communication skills

3-5 years of prior experience supporting an executive-level position, preferred

Bachelor’s degree OR equivalent experience in lieu of a degree

Top Workplaces USA for Compensation & Benefits

Benefits: Our client offers unmatched employee benefits, including medical, dental, 410(k), employees stock plan and more.

$80,000-100,000+ gross p.a. (DOE) + amazing benefits package

West Palm Beach, Florida USA

EXECUTIVE ASSISTANT TO THE CHIEF OF STAFF

Are You the Superstar We're Looking For?

Apply today to become a vital part of this exciting journey!

• Travel & Expense Data & Report Management - Bookkeeping & Invoice Coordination with CFO

• Effective travel logistics management for all Retail Boutiques & Wholesale Partners

• Crisis support, management & communications

• Effective budget management – bookkeeping, invoicing, etc.

• Office Supplies, inventory and relevant purchasing management

The ideal candidate is an EXCEL GURU who will bring a Robust Administrative Experience and

Seven or more years of experience in a chief of staff, management, or executive role required

At least 5 years of experience supporting executive level leadership required

Bachelor’s degree required, advance graduate degree preferred 

Demonstrated ability to write and speak at a level of professionalism commensurate with the role.

Business operations, process design, and project management experience

Ability to operate independently with excellent time management skills and confirmed ability to

Community Events, the Office of Citywide Event Coordination and Management, Gracie Mansion, and

Final offers may vary from the amount listed based on candidate experience and expertise, and other

Manage a variety of high-priority projects for the Chief of Staff, driving towards goals, ensuring

Manage relationships with internal and external senior stakeholders

Must have demonstrated experience in strategy, analysis, project management, and interacting/influencing senior leaders.

Supervisory Responsibilities: This position may or may not have people management responsibilities.

Provides principal management support resulting in the seamless functioning and management of priorities and/or special projects

Directs activities of the organization to plan procedures, establish responsibilities, and coordinate functions among departments and sites

Leadership—Job requires a willingness to lead, take charge, and offer opinions and direction.

Initiative — Job requires a willingness to take on responsibilities and challenges.

Excellent calendar management skills including the coordination of executive meetings in multiple time zones.

Experience participating and hosting in-person and remote video meetings (i.e., Zoom, Skype, Teams, etc.).

Work collaboratively with the Chief of Staff manage the Chief of Staff’s dynamic calendar and successfully execute meetings and activities.

5+ years’ experience in executive administrative support with at least 2 years’ experience supporting a C-suite executive.

Superb written and verbal communication skills.

Outstanding interpersonal skills, including the ability to maintain a poised, professional demeanor when navigating difficult situations.

A minimum of five (5) years of experience successfully leading and managing complex cross-functional projects with effective team management is required.

Develop and implement communications and change management plans with a service-oriented approach.

Experience in a large, fast-paced organization; urban school district or public institution experience is preferred.

Initiates, builds, and manages coalitions and cohesive partnerships with internal and external stakeholders including governmental agencies and community partners.

The Chief of Staff to the COO will be held accountable for the following responsibilities:

Effectively collaborate with department heads/senior leaders outside of the COO Office to align work, eliminate redundancies, and continuously improve outcomes.

Outstanding organizational, project management and problem-solving skills

Applicants must have experience as an Executive Assistant, Personal Assistant or Chief of Staff to U/HNW Individuals, Founders or Public Figures

Excellent verbal and interpersonal skills coupled with an astute and affable demeanor

Experience as an assistant for business leaders who support policies, organizations and initiatives would be useful

Some experience in programs relating to diversity, equity + inclusion in the workplace also useful

Must be a trusted individual with experience handling highly confidential information and exercising discretion

5 years of Information Technology management or project management experience

2 year of project management experience

7 years of Information Technology management or project management experience

Project Management Professional Certification (PMP)

Management skills in an operationally changing environment, with drive for results and success based on planned objectives.

5 years of experience in developing short and long range strategic plans, forecasting, and budgeting

7+ years of experience in Digital Marketing, with a focus on strategic planning, operations, or project management.

Excellent project management skills, with the ability to lead cross-functional teams and manage multiple initiatives simultaneously.

Exceptional communication and interpersonal skills, with the ability to build effective relationships and influence stakeholders at all levels.

Strong analytical and problem-solving abilities, with a data-driven approach to decision-making.

Rhythm of Business: Run QBRs, All Hands, Leadership Meetings, Offsites and Workshops, in addition to driving special projects and global alignment.

Bachelor's degree in marketing, business administration, or a related field (Master's degree preferred).

The head of the OCIO also extends his responsibilities into developing enterprise change management and business development management.

Experience in business/industry (beyond IT), managing cross-functional teams or projects, and influencing senior-level management and key stakeholders

Supports strategy execution and facilitates relationship management within Leadership Team

Direct risk evaluation and compliance management processes.

Oversee IT workforce management, including the sourcing, training and development of staff.

Oversees the Project Management Office governance for the domain, including:

Consults with human resources and finance in the planning and management of financial and staffing resources needed to support the organization.

Engages with USAA Senior Executive Management to influence and develop long term strategies and plans and define strategic objectives.

10+ years of progressive related experience developing strategies, managing major initiatives, and delivering results within a complex matrix environment required.

4+ years of people leadership experience in building, managing and/or developing high performing teams required.

Experience developing, tracking, and communicating appropriate level of metrics and reporting to support organizational initiatives.

Demonstrated experience consulting senior executive leadership on industry trends, financial matters, and strategy in a large bank.

Manage office needs in general, including mail, supplies, messenger and security requirements, issue distribution and updating records.

0-3 years experience in an office environment.

Excellent communication and interpersonal skills, both verbal/in-person and in written communication, whether Slack, letters or email

Help schedule team and department meetings, and serve as liaison between all departments.

Coordinate and schedule EIC arrangements for domestic and international travel.

Organize in-office or external gatherings with key WSJ stakeholders as well as outside business partners and collaborators.

3-5 + years of professional administrative experience; recent university graduates may be considered, if they have relevant experience.

Agenus is Delighted to Provide you With a Comprehensive Benefits Plan, Including Some of the Following:

Support the CEO by overseeing the CEO's time and ensuring focus on the most important issues

Organizes material preparation for earnings calls

Attends board meetings; prepares pre-work, handles follow-up from meetings

Creates agendas, materials and logistics for recurring cross-functional meetings

Project and event management experiences will be a bonus

Client-ready written and verbal communication skills

Ability to produce client-ready presentation (Canva skills preferred)

Fresh graduates from a competitive college, with strong internship experiences are welcomed

Assisting the sales team with updating sales CRM, tracking meetings and calls, taking notes, following up with prospects and clients

Arranging logistics for client events and meetings

Must have demonstrated experience in strategy, analysis, project management, and interacting/influencing senior leaders.

Provides principal management support resulting in the seamless functioning and management of priorities and/or special projects

Directs activities of the organization to plan procedures, establish responsibilities, and coordinate functions among departments and sites

Leadership—Job requires a willingness to lead, take charge, and offer opinions and direction.

Initiative — Job requires a willingness to take on responsibilities and challenges.

Education: Bachelor’s Degree required (Master’s Degree Preferred).

Must have demonstrated experience in strategy, analysis, project management, and interacting/influencing senior leaders.

Provides principal management support resulting in the seamless functioning and management of priorities and/or special projects

Directs activities of the organization to plan procedures, establish responsibilities, and coordinate functions among departments and sites

Leadership—Job requires a willingness to lead, take charge, and offer opinions and direction.

Initiative — Job requires a willingness to take on responsibilities and challenges.

Education: Bachelor’s Degree required (Master’s Degree Preferred).

You are ideally excited about robotics, artificial intelligence, and manufacturing and also have experience in management consulting or similar environments.

Manage projects on behalf of the CEO, ensuring deadlines are hit and appropriate steps taken.

Act as operational right hand leader to the CEO, manage projects internally and external vendors

3+ years of consulting experience or operations experience in a fast-growing hardware technology company or the military

1+ years of experience in working with an engineering heavy company, ideally within a start-up

Previous experience working in a manufacturing environment