Personal Assistant To Chief Executive Jobs

Essential Experience and Job Requirements:

At least 10 years’ experience as a Personal/Executive Assistant in a similar role supporting senior level executives/leaders

High standard of administrative and analytical skills, including organization, prioritizing, and forward planning

Excellent professional communication, strong interpersonal and networking skills across multiple teams, locations, and cultures

Expenses – prepare and submit expense reports on a monthly basis.

Maintain a professional and safe office environment; proactive in meeting office HSSE standards.

Providing all administrative support such as calendar management, email correspondence, expense reporting, document management, travel arrangements, etc.

Experience in customer service or as an administrative or personal assistant.

Strong computer skills (Excel, PowerPoint, Word, Google Suite)

Full benefits package (Medical, HSA, FSA, Dental, Vision and Life insurance)

In addition to administrative support, providing personal administrative support such as running errands and personal scheduling.

Ensuring that schedules and deadlines are being followed

Extensive calendar management and complex travel arrangement experience.

Excellent time management and organizational skills.

Handle inbox management and correspondence.

Accurately manage multiple dynamic calendars, including business and personal appointments, meetings, and events.

Handle all travel arrangements and logistics coordination, ensuring a well-considered and seamless travel experience.

Serve as project manager for interior design, installation, and renovation projects.

Manage incoming communications, including emails, calls, and messages, and respond on behalf of the individual when necessary

Oversee/manage schedules and billings and coordinating deep cleaning across all stores

Work closely with outside vendors/contractors and manage various operational projects,

Must have prior experience as a Personal Assistant

Maintain and update the calendars, scheduling appointments, meetings, and personal commitments

Coordinate and prioritize conflicting appointments and events

Exceptional prioritization, organizational, project management, and problem-solving skills with the ability to multi-task in an efficient manner

Manage details of CEO’s personal life including appointment scheduling, travel,, home management, and other various requests

Assist with planning events and organizing into detailed itineraries using project management tools

Format documents, put together spreadsheets, and assist with contract management

Must be obsessively detail oriented, great with time management, and a master multi-tasker

Manage and track CEO’s professional and personal contact network

• Travel & Expense Data & Report Management - Bookkeeping & Invoice Coordination with CFO

• Effective travel logistics management for all Retail Boutiques & Wholesale Partners

• Crisis support, management & communications

• Effective budget management – bookkeeping, invoicing, etc.

• Office Supplies, inventory and relevant purchasing management

The ideal candidate is an EXCEL GURU who will bring a Robust Administrative Experience and

Assist in the management and organization of the CEOs calendar by scheduling appointments, meetings, engagements, and daily activities, including running errands.

Manage communications between CEO and brand partners where necessary, taking initial phone calls, doing reach out and scheduling correspondence.

Taking initiative and anticipating needs before they’re even communicated.

Having a strong attention to detail, so that your CEO doesn’t need to QA or ask for more information.

You provide gatekeeping duties in regards to taking initial screening phone calls or meetings when necessary.

Conduct ad-hoc research when necessary and present findings in a clear format. Keep this research tidy in organized files.

2-3 years of personal or executive experience

1-2 years of experience within an office, gallery, auction house, or museum setting

Excellent verbal and written communication skills required

Must be highly organized, detail-oriented and have excellent proofreading skills, able to prioritize tasks as needed

A can-do attitude with energy and a positive approach is required. Excellent planning and logistics skills.

Strong computer skills (Word, Excel, PowerPoint) required

Assisting with expense management and special projects

7-10 years of EA/PA experience supporting a busy, high-level executive

Daily responsibilities will consist of:

Taking ownership of business and personal calendars, handling complex scheduling across global time zones

Managing all meeting logistics (preparing agendas/presentations, distributing materials accordingly, taking notes, following up on action items, etc.)

Coordinating extensive domestic and international travel, including private arrangements

3 years’ experience working with teams of professionals (finance professionals, lawyers, architects, etc.).

Strong interpersonal skills and ‘can-do’ attitude to manage challenges.

Your background ideally includes experience in finance and/or real estate and a bachelor’s degree.

Outstanding organizational capabilities and ability to prioritize work.

Generous benefits and 32-40 hour per week work schedule.

Provide a high level of executive support include processing expense reports, making travel arrangements (domestic and international), scheduling meetings.

~10 hrs/week: Office Manager at Happy Head in WestLA

Empathetic person who maintains a Type A personality is required.

The right candidate is excited about supporting the executive's family as a whole.

Attention to detail, exquisite follow-thru, sharp independent judgement.

~10 hrs/week: Personal assistant duties

Assist the Executive in project management and cross functional coordination of the areas of responsibility

Organizes files and maintains an effective system of document management

Reports into Family Office Manager, ensuring consistent coordination of the Chief Executive’s business needs

Supports and coordinates with Family Office Manager on calendars and agendas for meetings

Manages ad hoc executive projects

Minimum 5-7 years professional executive and or/ personal support experience required

Assisting management in the preparation and set-up for Board Meetings

Pay is $90-$120K depending on experience along with full healthcare benefits

Back-up for office manager when needed

Degree and 15+ years of administrative experience, experience directly supporting a "C" level for the past 5+ years

Strong interpersonal skills and can work well with different personalities in the organization

Experience with Google Apps and Gmail for calendaring

Outstanding organizational, project management and problem-solving skills

Applicants must have experience as an Executive Assistant, Personal Assistant or Chief of Staff to U/HNW Individuals, Founders or Public Figures

Excellent verbal and interpersonal skills coupled with an astute and affable demeanor

Experience as an assistant for business leaders who support policies, organizations and initiatives would be useful

Some experience in programs relating to diversity, equity + inclusion in the workplace also useful

Must be a trusted individual with experience handling highly confidential information and exercising discretion

Perform general office clerk duties and errands.

Experience as an office assistant or related field.

Knowledge of standard software suites and the ability to learn company specific software as required.

Warm, outgoing personality with strong communication skills.

Updating paperwork, maintaining documents, and word processing.

Managing databases and online filing systems.

Handle task & project management. Take copious notes and make to-do lists.

Manage CEO's complex and busy calendar, proactively optimizing the calendar to ensure time is being leveraged and spent effectively and efficiently.

Coordinate and manage domestic and international travel schedules, working with the Executives' travel agent as needed.

Previous experience supporting an executive.

Excellent verbal and communication skills.

Great attention to detail and organizational skills.

Heavy calendar management for 2 executives and other members of the executive team when needed

Excellent verbal and communication skills.

Arrange both domestic and international travel plans and itineraries, compile documents for travel-related meetings

Prepare expense reports through our system “Concur”

Coordinate and execute internal events

Maintain confidentiality of all corporate, personnel and research matters

¨ Comprehensive health benefits, salary plus discretionary bonus

¨ Excellent Microsoft Office Suite skills; excellent written and verbal communication skills

Junior Executive Personal Assistant to CEO, Global Real Estate Investment Advisory Firm, Midtown, NYC

¨ Handle domestic and international travel arrangements; create detailed itineraries

¨ Help plan events, dinners

¨ Help prepare for client meetings and presentations; prepare agenda’s