Biospecimen Coordinator - Irvine

About City Of Hope

City of Hope's mission is to deliver the cures of tomorrow to the people who need them today. Founded in 1913, City of Hope has grown into one of the largest cancer research and treatment organizations in the U.S. and one of the leading research centers for diabetes and other life-threatening illnesses. City of Hope research has been the basis for numerous breakthrough cancer medicines, as well as human synthetic insulin and monoclonal antibodies. With an independent, National Cancer Institute-designated comprehensive cancer center at its core, City of Hope brings a uniquely integrated model to patients spanning cancer care, research and development, academics and training, and innovation initiatives. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilitiesin Atlanta, Chicago, and Phoenix. City of Hope’s affiliated family of organizations includes Translational Genomics Research Institute and AccessHopeTM. For more information about City of Hope, follow us on Facebook, Twitter, YouTube, Instagram, and LinkedIn.

Position Summary

Responsible for the timely coordination of biospecimen collection, transporting, and shipping of biospecimens obtained from subjects enrolled in complex research protocols. Maintains records associated with the collection and shipment of biospecimens and packages shipments as required by protocol. Monitors clinic and other schedules to ensure subjects are scheduled for protocol-required visits and/or procedures.

Essential Functions

Study Conduct

• Attends site initiation visits.
• Confirms the presence of a signed informed consent from a subject prior to specimen collection.
• Monitors clinic and other schedules to ensure subjects have been scheduled for upcoming protocol procedures which require research specimen collection.
• Regularly performs an inventory to identify and discard expired collection tubes, etc.
• Works under the supervision of the Manager Investigators, Disease Team Leads, and the direction of the Clinical Research Nurse.
• Manages and orders all supplies required to obtain biospecimens.
• Performs protocol-specific duties required per the research protocol, including but not limited to:
• Assembles lab kits and other supplies in preparation to obtain required biospecimen samples and transports to appropriate laboratories for processing; ships samples externally according to International Air Transport Association (IATA) requirements.
• Ships batched specimens according to protocol and/or departmental policy.

Data Maintenance

• Upon study closure, provides all specimen collection and shipping records to the research team for archival.
• Responds to data queries as appropriate
• Maintains all required documentation for review by sponsors and others.
• Identifies and communicates important protocol and/or specimen issues or problems to the research team and supervisor in a timely manner.

Personnel Management

• Provides staff relief as required to meet the needs of the department.
• Participates in quality improvement projects on an ongoing basis including the development of policies and procedures and standard operating procedures to improve day-to-day efficiency.
• Participates in scheduled team/department meetings.
• Flexes schedule to meet the needs of the department.
• Works collaboratively and communicates regularly with all members of the study team.

Follows established City of Hope and department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan. Practices a high level of integrity and honesty in maintaining confidentiality.

Performs other related duties as assigned or requested.

Position Qualifications

Minimum Education: Bachelor’s degree. Experience may substitute for minimum education requirements. (Associate Degree plus minimum of 2 years of experience).

Req. Certification/Licensure: IATA certification (may be obtained after hire)

Preferred Education: Bachelor’s degree, preferably in biomedical or biological sciences

Preferred Courses/Training: Knowledge of medical terminology

Preferred Experience: Exposure to clinical trials or related health field

Additional Information:

• The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.
• As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.

City of Hope is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability.

Position Qualifications

Minimum Education: Bachelor’s degree. Experience may substitute for minimum education requirements. (Associate Degree plus minimum of 2 years of experience).

Req. Certification/Licensure: IATA certification (may be obtained after hire)

Preferred Education: Bachelor’s degree, preferably in biomedical or biological sciences

Preferred Courses/Training: Knowledge of medical terminology

Preferred Experience: Exposure to clinical trials or related health field

Additional Information:

• As a condition of employment, City of Hope requires staff to comply with all state and federal vaccination mandates.
• The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.

City of Hope is committed to creating a diverse environment and is proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, or status as a qualified individual with a disability.