Executive Assistant, Impact And Operations

Who We Are

Charles and Lynn Schusterman Family Philanthropies (Schusterman) strive for a future in the United States and Israel that lives up to their ideals and achieves more just and inclusive societies. We work to advance racial, gender, and economic equity in the U.S. and foster a more joyful and diverse Jewish community. Our culture is built on a foundation of principles that guide our attitudes, behaviors and interactions in the workplace. We look for people to join our team who are trustworthy, excellent, risk-takers – and who are committed to equity. Learn more about us !

OUR CULTURE

Our culture is built on a foundation of principles that guide our attitudes, behaviors and interactions in the workplace. We look for people to join our team who are trustworthy, excellent, risk-takers – and who are committed to equity. Team members who are trustworthy look to build connections with others, are open to feedback and cultivate a culture of caring and respect. We strive for excellence by driving toward measurable results and consistently growing our knowledge and skills for maximum impact. We look to take risks by demonstrating curiosity and finding new, innovative ways of working. We strive to create a work environment rooted in equity where all members of our team feel a sense of belonging, are treated fairly and have the ability to have to use their voices to effectively advance our mission.

Job Summary

The Executive Assistant, Impact & Operations (EA) will provide full administrative support to the Chief Impact Officer (CIO) on the Impact and Operations (I&O) Team and Director, REDI Change Learning Journey with additional limited administrative support for two additional directors. The EA will also provide general scheduling support to the larger I&O Team. The EA will be based in Washington DC, New York or Atlanta area, and will have a hybrid work schedule.

The Impact and Operations team is focused on supporting the entire organization to be more effective and increase the impact on core areas through Events and Experiences, Learning and Knowledge, Grantee Capacity Support, REDI Change and Operations.

Responsibilities

Job responsibilities will include, but not be limited to:

• Support the Director, REDI Change Learning Journey with administrative support to include calendar management, travel logistics coordination, and monthly expense reports
• Routinely performing a wide variety of assigned support duties
• Attending meetings with the CIO, taking notes of discussions; drafting meeting minutes, and frequently converting them into high level agenda/ action-items
• Drafting emails, presentations, letters, memos, and proactively assisting the CIO in preparing for upcoming meetings and deadlines
• Assist with coordinating I&O team retreats, to include researching and booking flights, hotels, and assisting with agenda planning
• Planning, scheduling and coordinating cross-org meetings, activities and special events for various directors on the I&O Team
• Providing full administrative support to the Chief Impact Officer (CIO), with particular focus on intricate scheduling and calendar management, booking domestic and international travel and completing monthly expense reports
• Some travel is required
• Serving as the gatekeeper and routinely updating the CIO on all time-sensitive matters that require prioritization, ensuring appropriate and timely follow-up

COMPETENCIES NEEDED TO BE SUCCESSFUL

• Maintaining a clear perspective between the overall picture and the details
• Team player who is willing to support the team at all levels
• Building relationships with colleagues across the organization and partnering with key team members
• Proactively anticipating needs
• Thrives in a fast-paced environment
• Managing multiple schedules, activities and projects effectively and efficiently
• Demonstrating a commitment to valuing equity and diversity and contributing to an inclusive working and learning environment
• Is diplomatic and resourceful
• Ability to adapt and positively respond to change

Required Qualifications

The following qualifications are representative of the high level of demonstrated skills, maturity, judgment and ability to work with a wide range of constituencies required of Schusterman employees:

• A high level of personal responsibility, integrity, trust and accountability
• A “self-starter” willing to take the initiative and own high priority tasks and projects
• Excellent organizational and time management skills and strong attention to detail
• Demonstrated experience using technology and possessing a thorough knowledge of: (a) modern office practices and procedures; (b) the use of office machines, equipment and software; (c) Microsoft Office suite proficiency; and (d) comfort with web skills
• Ability to multitask in a fast-paced environment
• Demonstrates an extreme level of confidentiality
• A Bachelor’s degree or equivalent experience
• Excellent verbal and written communication and interpersonal skills necessary to develop cooperative working relationships across departments
• A high degree of flexibility to meet deadlines for projects while responding quickly to many individual requests related to scheduling
• At least 5 years of relevant work experience supporting C-suite or Executive Leadership Members

Compensation

Competitive hiring range of $80,000-$93,000 based on experience and Schusterman’s commitment to internal equity. A strong benefits package is also included. Schusterman encourages ongoing professional development and supports activities aligned with one’s individual career growth plan. Schusterman does not cover relocation expenses for this position.

Charles and Lynn Schusterman Family Philanthropies is an Equal Opportunity Employer. Schusterman promotes diversity and provides equal employment opportunities without regard to race, color, national origin, ancestry, sex, gender, gender identity, gender expression, religious creed, disability, genetic information, age, marital status, sexual orientation, or military and veteran status. We encourage individuals of all backgrounds to apply.