Administrative / Office Assistant Jobs

Our company is seeking an Administrative / Office Assistant to join our Logistics team.

In this role, you will help with the supply chain process, including the procurement of hardware and software for projects and the transport of finished goods to our customers.

The Administrative / Office Assistant has broad-ranging responsibilities in all aspects of Supply Chain operations & Office administration and is responsible for ensuring that the day-to-day supply chain business results are achieved.

This role requires several clerical duties including answering the phone to take messages or redirect calls to appropriate colleagues, monitoring stocks of office supplies, assist in office management including building maintenance and organization procedures.

Please review the list of responsibilities and qualifications. While this is our ideal list, we will consider candidates that do not necessarily have all the qualifications but have sufficient experience and talent.

Duties and Responsibilities:

• Collaborate with Project Managers for updates on delivery timelines
• Manage, review, and execute Engineering Change Requests when necessary
• Assist, support, and provide backup coverage for all Logistics team members
• Assist with Catering and Events Coordination
• Contact vendors, place orders, verify supplies, manage supply requisition, and communicate with suppliers to determine expected delivery dates and inform Project Managers of potential delays
• Greet visitors and guests as they arrive at our premises
• Maintain and process documentation
• Understand and execute all logistics specialist’s activities such as creating quotes, locating lowest pricing, sales order entry, and purchase order entry as needed
• Ensure all internal material and customer orders are fulfilled on a regular basis
• Assist in the investigation when exceptional events occur in the fulfillment operations

Requirements and skills:

• Technology enthusiast
• Strong problem solver and able to create solutions to challenges in an expedient manner
• Energetic and Curious Self-Learner
• Computer proficiency, particularly with Microsoft programs
• Multitasking and prioritizing capabilities
• Excellent verbal and written communication skills
• Customer service oriented
• Exceptional attention to detail

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