Office Assistant 1 Or Office Assistant 1 (Kb)

Agency Attorney General, Office of the

Title Office Assistant 1 or Office Assistant 1 (KB)

Occupational Category Clerical, Secretarial, Office Aide

Salary Grade 06

Bargaining Unit ASU - Administrative Services Unit (CSEA)

Salary Range From $34152 to $42251 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? Yes

County New York

Street Address 28 Liberty Street

City New York City

State NY

Zip Code 10005

Minimum Qualifications Reachable on the Civil Service List for Beginning Office Assistant, OR current NYS Employee with one year or more of permanent or contingent-permanent status as an Office Assistant 1, Office Assistant 1 (KB) OR eligible for transfer via Section 70.1 of the Civil Service Law.Note: If you are appointed provisionally, you must take the next scheduled Civil Service examination for this title and your score must be reachable on the resulting eligible list before you can be permanently appointed. If you do not pass the examination or achieve a reachable score, you may not be retained.

Duties Description This position is in the Real Estate Finance Bureau - Record Room.

• Self-report work, assign filings, and track deficiencies using Excel spreadsheets.\Process filings in a timely manner due to statutory deadlines.
• Create cloud links, create folders, download files, rename folders and files per file-naming convention, and upload files to share drive.
• Communicate by phone or face-to-face with paralegals, attorneys, architects, and IT staff to provide or gather information.
• Use spreadsheet to generate certificates/receipts.
• Verify check or epayment receipts for filing fees, calculate as needed, and assign registration numbers or renew files.
• Prepare and edit draft correspondence, including acceptance letters and other documents.
• Gather, compile, and prepare data from manual or automated files, including Oracle database and spreadsheet logs for various reports, publications, records, etc. Design formats for various reports and forms.
• Review forms or applications for subject matter content, completion, and accuracy within the program segment of expertise and make appropriate determinations. Gather additional information as necessary.
• Independently prepare written summaries and reports and apply REF procedures in support of assignments.
• Draft emails using templates to provide instructions on e-submission procedures, respond to deficiencies, and confirm filings are acceptable for submission.
• Perform other duties as assigned.Preferred Qualifications: Familiarity with Access, Excel, Word, and Outlook, and the ability to analyze queries. Ability to lift 35 pounds several times a day.

Additional Comments Candidates from diverse backgrounds are encouraged to apply. The OAG is an equal opportunity employer and is committed to workplace diversity.As an employee of the OAG, you will join a team of dedicated individuals who work to serve the people of our State through a wide variety of occupations. We offer a comprehensive New York State benefits package, including paid leave, health, dental, vision, and retirement benefits, and family-friendly policies. Additionally, the OAG offers a robust Workplace Flexibilities Program with multiple options for employees, including telecommuting (up to two days per week) and alternative work schedules.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources

Telephone (518)776-2500

Fax (518)915-7754

Email Address [email protected]

Address

Street Office of the New York State Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

Notes on Applying Email is the preferred method of applying. Please reference Vacancy ID #139114 in the subject line. Please send your cover letter and resume to [email protected] and be sure to indicate how you qualify.