Administrative Assistant Remote Jobs

Job brief

We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs, and managing our company’s general administrative activities.

What does an Administrative Assistant do?

Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports, and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you also have previous experience as a Secretary or Executive Administrative Assistant and familiarity within our industry, we’d like to meet you.

Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Book travel arrangements
• Provide general support to visitors
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Update and maintain office policies and procedures
• Organize and schedule appointments
• Act as the point of contact for internal and external clients
• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Assist in the preparation of regularly scheduled reports
• Order office supplies and research new deals and suppliers
• Submit and reconcile expense reports
• Develop and maintain a filing system
• Plan meetings and take detailed minutes
• Maintain contact lists

Requirements

• Working knowledge of office equipment, like printers and fax machines
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
• Attention to detail and problem-solving skills
• Strong organizational skills with the ability to multi-task
• Excellent written and verbal communication skills
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Excellent time management skills and the ability to prioritize work
• Knowledge of office management systems and procedures