Administrative Coordinator (531006) Jobs

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision of the Systems and Operations Management (SOM) Department Chair, the Department Coordinator provides administrative support to the SOM Department of the David Nazarian College of Business and Economics (DNCBE). The incumbent serves as a resource person for the Department Chair, the Director for the MS in Business Analytics program, faculty, students, and visitors.

• Provides budgetary support to the Department Chair, the Graduate Director, and DFO; assists with monitoring department expenditures and reconciling department funds.
• NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://rb.gy/n8rbj
• Implements office procedures and manages office workflow; plans, organizes, coordinates and addresses problems proactively; frequently handles multiple projects and priorities.
• Helps order supplies, equipment, and services, including the use of online chargebacks and requisitions; helps prepare schedule of classes each semester; manages the department websites, including Gateway (BUS 302) website and its on-line appointment system
• Performs other duties as assigned.

Qualifications

• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience."
• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.

Knowledge, Skills, & Abilities

• Ability and specialized skills to: prepare letters, memos, and reports; transcribe minutes; make travel arrangements; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions; apply judgment, discretion, and initiative in establishing priorities, providing follow-up and quality control.
• Ability to use judgment and discretion to act when precedents do not exist; understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to perform business math and analyze budgetary data; plan, organize, and lead or oversee the work of others; keep track of moderately complex records and files.
• Capability to communicate effectively both orally and in writing; establish and maintain cooperative working relationships; effectively handle interpersonal interactions at all levels and handle highly sensitive interpersonal situations.
• Thorough mastery of: office methods, procedures, and practices; and correct English grammar, spelling, and punctuation. Expertise in using standard office equipment, software packages, technology, and systems.

Pay, Benefits, & Work Schedule

• REG: This is a Regular position with a one-year probationary period.
• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• HOURS: Full Time; 40 hours per week; 8:00 am - 5:00 pm, Monday through Friday.
• The position is currently hybrid ( 4 days in office, 1 day remote); however, this is subject to change based on student and/or operational needs.
• The anticipated HIRING RANGE: $3681 - $4066 per month, dependent upon qualifications and experience. The salary range for this classification is: $3681 - $6034 per month.
• Classification / grade: 1035 / ASC / 2

General Information

• In accordance with the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
• Candidates should apply by completing the CSUN on-line application. To submit an application and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.
• This position is a sensitive position as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• Applications received through September 7, 2023, will be considered in the initial review and review of applications will continue until position is filled.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, ancestry, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, covered military and veteran status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Closing Date/Time: Open until filled