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Admin Assistant Id Jobs

Company

eTeam
Address San Diego, CA, United States
Employment type FULL_TIME
Salary
Category Staffing and Recruiting
Expires 2023-05-19
Posted at 1 year ago
Job Description
Job title: Admin Assistant
Duration: 06 months
Location: San Diego, CA 92121

  • Incumbent may also be assigned additional duties as directed, including, but not limited to preparing budget reports, assisting with onboarding new hires, and Environmental, Safety and Health (HSE) activities.
  • The incumbent will provide administrative and clerical support as directed to meet site objectives.
  • The incumbent will work closely with the Head of Health, Safety, and Environment to ensure site/regional HSE processes are executed in line with corporate guidance.
  • Shift: 9am - 5pm - must need flexibility
Principal Responsibilities
  • Performing additional responsibilities as needed, or business needs shift. Plan with relevant employees for in- or off-site activities such as parties, celebrations and conferences
  • Facilitating event planning, assisting in content development, and coordinating logistics (invitation correspondence, catering, space planning, notetaking etc.)
  • Administrator/User for various HSE systems (AIMS, Elements Live, Learning and Chemical Management) and supports implementation and administration of other BASF related systems.
  • Providing administrative support for senior managers (calendaring, managing business meetings, travel and monthly expense reports, etc.)
  • Provides daily administrative support/functions, including but not limited to managing phone calls, new hire onboarding support, procurement of goods and services, submitting purchase requisitions, ordering supplies, scheduling meetings, managing conference room schedules
  • Assigned duties as the Site Medical Contact and ensure compliance with all relevant EHS and medical programs
  • Completes monthly and annual HSE reporting requirements
  • Helping to develop and implement standard operating procedures and policies around the Responsible Care initiatives – this includes, compliance reporting as well as assist in training development and delivery
  • Reviewing all invoicing with on-site departments, processes expense reports and payment of invoices and ensure accuracy of all invoices and accounts for products and services received
  • Helping to develop and manage HSE file/document retention program to align with BASF requirements
  • Monitoring operational budget(s) in conjunction with Site Leader to ensure compliance with the site’s financial objectives
  • Reviews BASF Global and North America HSE requirement documents and compares with local procedures to ensure alignment with directives
  • Coordinate with IT department and maintain functional status of audiovisual equipment in conference rooms
  • Coordinate with other Administrative / Office Assistants for company-wide and inter-site events and policies
  • Address employees’ queries regarding office management issues (e.g. stationery and hardware)
Required Qualifications
  • Must be detail-oriented and able to read and interpret company policies, procedures, and guidelines
  • Must be able to lift and/or move up to 40 pounds
  • Must have excellent communication (written and verbal) and customer service skills.
  • Working knowledge of corporate spending reports
  • Strong time-management and organizational skills.
  • Must be proficient in Microsoft Office software (Word, Excel, PowerPoint, Outlook)
  • High School Diploma with 3-5 years of administrative experience.
Preferred Qualifications
  • Bachelor’s Degree in Business Administration, Management, or related field
  • Proficiency Lotus Notes and Strong data analysis and other data systems
  • Experience working in a 5S and safety-conscious environment
Additional Description
  • Attention to detail and problem-solving skills
  • Familiarity with change management and training development & Learning Management Systems
  • A lot of drive/motivation to work in a high paced position
  • Has solid background using various data systems
  • Environmental, Safety, and Health experience is helpful
  • The ability to work well on their own and meet deadlines