Executive Asst Jobs

Executive Assistant

Full-Time

About SCAN

SCAN Group is a not-for-profit organization dedicated to tackling the most pressing issues facing older adults in the United States. SCAN Group is the sole corporate member of SCAN Health Plan, one of the nation’s leading not-for-profit Medicare Advantage plans, serving more than 270,000 members in California, Arizona, and Nevada. SCAN has been a mission-driven organization dedicated to keeping seniors healthy and independent for more than 40 years and is known throughout the healthcare industry and nationally as a leading expert in senior healthcare. SCAN employees are a group of talented, passionate professionals who are committed to supporting older adults on their aging journey, while also innovating healthcare for seniors everywhere. Employees are provided in-depth training and access to state-of-the-art tools necessary to do their jobs, as well as development and growth opportunities. SCAN takes great pride in recognizing our team members as experts in their fields and rewarding them for their efforts. If you are interested in becoming part of an organization that is innovating senior healthcare visit www.thescangroup.org, www.scanhealthplan.com, or follow us on LinkedIn, Facebook, and Twitter.

The job

Provides administrative support to respective Vice President/Senior Vice President and department.

You will

• Provides administrative support as required by the respective Vice President/Senior Vice President and related team members, including but not limited to, answering telephones; maintaining calendars; coordinating travel arrangements, preparing and submitting expense reports; screening and organizing mail and other communications.
• Maintains department supplies inventory.
• Manages department invoicing by processing, filing and maintaining documents.
• Manages records by filing and maintaining documents. Maintains privacy and confidentiality of all materials—electronic and hardcopy.
• Works collaboratively with related departments.
• Contributes to team effort by accomplishing related results as needed.
• Records and prepares minutes of meetings as requested.
• Other duties as assigned.
• Provides general administrative assistance as needed.
• Schedules, coordinates, and prepares for regular team meetings and other recurring or ad-hoc meetings. Responsibilities include agenda preparation, meeting material preparation and distribution, room set up, and general logistics to ensure a smooth participation experience.
• Actively support the achievement of SCAN’s Vision and Goals.
• Composes clear, accurate, and concise letters, reports, and other correspondence. May include Board documents and communications.
• Prepares and distributes all necessary reports and documents from the respective executive and related team members, as directed.

Your Qualifications

• A comparable combination of education/experience and/or training will be considered equivalent to the education listed above.
• Strong organizational skills.
• Strong interpersonal skills, including excellent written and verbal communication skills.
• Ability to manage and maintain confidential information.
• 3-5 years relevant experience.
• Experience within specific department area, preferred.
• Ability to handle multiple tasks simultaneously and work indepenedently with minimal supervision.
• Required: Associates Degree

What’s in it for you?

• Robust Wellness Program
• Eleven paid holidays per year, plus 1 additional floating holiday
• Tuition reimbursement
• Base salary range: $27.98-$44.76
• Excellent 401(k) Retirement Saving Plan with employer match
• Robust employee recognition program
• A work-life balance
• An annual employee bonus program
• Generous paid-time-off (PTO)
• An opportunity to become part of a team that makes a difference to our members and our community every day!

Covid-19 Vaccination Policy

To ensure a healthy and safe work environment, if you are selected for this position, your job offer with SCAN Health will be contingent upon being fully vaccinated and providing proof of your COVID-19 vaccine within 3 days after your start date. Generally, you are considered fully vaccinated 14 days after receiving the last dose, as recommended by the manufacturer, of a vaccine that has been authorized by the FDA for use in the United States, including vaccinations that have been approved pursuant to an Emergency Use Authorization. If fully vaccinated outside of the United States, the vaccination must be listed for emergency use by the World Health Organization (WHO). If you cannot receive the vaccine because of a disability/medical reason or sincerely-held religious belief, you may request an accommodation to this requirement by contacting COVID-19 Vaccination Policy. Learn more about the COVID-19 vaccination here - https://www.cdc.gov/coronavirus/2019-ncov/vaccines/index.html

We're always looking for talented people to join our team! Qualified applicants are encouraged to apply now!

At SCAN we believe that it is our business to improve the state of our world. Each of us has a responsibility to drive Equality in our communities and workplaces. We are committed to creating a workforce that reflects our community through inclusive programs and initiatives such as equal pay, employee resource groups, inclusive benefits, and more.

SCAN is proud to be an Equal Employment Opportunity and Affirmative Action workplace. Individuals seeking employment will receive consideration for employment without regard to race, color, national origin, religion, age, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender perception or identity, age, marital status, disability, protected veteran status or any other status protected by law. A background check is required.