Administrative Assistant – Administrative Services Jobs in Kootenai, Idaho

Digitization and archiving support: sorting, filing, scanning, and archive management

Partnering with managers, engineers, and staff to understand and provide necessary

Coordinating with a facilities manager for building maintenance

Ordering and maintaining office supplies, running errands, and supporting a Senior

Providing general administrative assistance in the office approximately 15-20 hours per

Days of week and hours would be determined based on J-U-B and candidate needs

Manages fleet vehicles and keeps maintenance schedules current.

Able to interact with employees and managers at all levels and places within the company.

One or more years of reception experience in a professional office setting is ideal.

Company Paid Medical, Dental and Vision Insurance for Employee. Company subsidized for dependents.

Company Paid Life and Disability Insurance

Voluntary Life, Critical Care and Accident Insurance

All application material must be received on or before the closing date by 11:59 pm.

Employing Unit: ND DHHS - Medical Services

TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)

Experience designing manual and computer record management systems/filing systems at a level which required needs analysis.

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.

At least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style.

Good knowledge of researching, compiling, and summarizing data for reports.

Experience Interpreting, applying and explaining complex information such as regulations, policies or services

Experience independently solving problems/performing liaison activities in a work setting.

At least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style.

Good knowledge of researching, compiling, and summarizing data for reports.

Experience Interpreting, applying and explaining complex information such as regulations, policies or services

Experience independently solving problems/performing liaison activities in a work setting.

Experience coordinating activities requiring complex arrangements.

THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Perform miscellaneous office and building management tasks

Assist managers with electronic reporting tasks and oversee accuracy of system data

Excellent communication skills as well as strong interpersonal and relationship skills;

Filing and record keeping skills;

Strong computer proficiency with a working knowledge of Microsoft Office products.

High school diploma or general education degree (GED);

Assist with scheduling meetings; calendar management

Excellent written and verbal communication skills

Excellent customer service and organizational skills

Two (2) years related administrative experience.

Welcome and sign in visitors.

Answer multi-line phone system, take messages, and refer inquiries to appropriate staff as needed.

Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators

Knowledge of basic accounting and bookkeeping practices and procedure

Medical, Dental and Vision Benefits

Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff

Take and prepare minutes in assigned meetings

Prepare, receive, and route incoming/outgoing messages, mail, and letters

Three years of responsible experience providing complex secretarial or administrative support to management.

I acknowledge I have provided all relevant education and employment history.

Lane County Offers These Other Valuable Benefits

No experiences or less than 1

Lane County employees may be eligible for student loan repayment: See link below.

This position is subject to a full criminal offender information record check.

Health Dental & Vision Benefits offered

Additional responsibilities as assigned by Billing Supervisor and Director of Operations

Knowledge of medical CPT coding and Category I codes preferred but not required

Experience with insurance carriers including Medicaid preferred but not required

Excellent verbal and written communication skills

Initial & concurrent authorization requests

Knowledge of principles and practices of basic office management

Knowledge of operation of standard office equipment

Knowledge of clerical and administrative procedures and systems such as filing and record keeping

Strong communication skills - written and verbal

An excellent benefits package including Medical, Dental, and Vision

High school graduate or GED

Knowledge of office management systems and procedures

Excellent time management skills and the ability to prioritize work

Anticipate the needs of others to ensure their seamless and positive experience.

Working knowledge of office equipment, like printers and fax machines

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Essential Skills, Knowledge, And Abilities

Develops and manages spreadsheets, maintaining up-to-date files

Provides administrative assistance to Program Managers and Director in coordinating various programs

AND four (4) years of responsible experience related to above duties

Our Exceptional Benefits Cannot Be Beat!

Utah Retirement Systems (Pension & 401K options)

Communication skills, both verbal and written.

Experience with Windows, Excel, and Outlook preferred

Ability to display and maintain good interpersonal skills.

High School Diploma or equivalent from an accredited institute

Associate’s degree or applicable postsecondary training

Two years in an administrative role

Work directly with the Accounting Department on Administrative tasks: data entry, manage accounting emails and accounts payable tasks.

Proficient computer skills, including MS Professional Office Suite & Google applications; experience with PDIMS software is a plus.

Manage incoming phone calls, screening, and routing to the appropriate team member.

Manage newsprint and consumable inventories with assistance from the Production Manager.

Manage in and outbound mail and UPS shipping.

Perform other responsibilities and projects as assigned, depending on scheduled hours.

Strong organizational, time management, and execution skills: must be able to manage multiple priorities simultaneously and prioritize effectively

2+ years of experience in an administrative role

Knowledge of construction industry is a plus

Firm knowledge of Microsoft Office Suite

Ability to multi-task and respond with appropriate sense of urgency in a fast-paced environment

Good basic computer skills with Microsoft

Field questions from real estate agents and go to manager or other staff to get answers

Reason for opening: resignation of FTE

Answer phones and greet customers and agents at front desk

Keep copier loaded with paper

All other duties as assigned by management.

Distributes all incoming mail; manages outgoing mail.

Must have 1 year experience

Hands on experience with electronic equipment and software (GPS, AVL units, CB etc)

Extensive knowledge of applicable truck driving rules and regulations

A job for which military experienced candidates are encouraged to apply

2 years of recent experience in area of unit type preferred

Valid licensure and / or certifications for state of work

Candidates must demonstrate ability to be flexible, adapt to fast paced environment, and remain professional during times of stress and change

Drug screen and Background check

Medical, Dental, and Vision Insurance

We proudly hold the Joint Commission Gold Seal of Approval as well.

Medical insurance, vision, dental and life insurance benefits

3.2 weeks of Paid Time Off during the first year

403(b) employee participation & employer match

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

Strong attention to detail and pride of ownership with organization and product knowledge

Full-time, Monday through Friday, 8:30 am-5:00 pm

May include weekends, holidays, and overtime during peak floral holidays

Answering and directing calls to appropriate executives and parties, taking messages.

Prepare reports, collect and analyze information, and prepare presentations.

Manage inventory of office supplies in the Simi Valley and Thousand Oaks offices.

2 years of office/administrative experience.

Strong interpersonal skills with a customer service approach.

Be the first point of contact for all callers and visitors.

Open and distribute daily incoming mail, assist with large mailings, and maintain mailing lists.

Maintain various databases and e-filing systems.

1+ years of experience in office administration or customer service

Excellent communication and listening skills

Strong attention to detail and organizational skills

Experience working in healthcare or a related field preferred, but not required

Minimum of high school diploma or equivalent required, some college preferred

Demonstrated proficiency in Microsoft Office suite and other office technologies

Excellent phone skills, diplomacy, confidentiality, and professionalism to deal with issues of the utmost urgency and sensitivity.

Good verbal and written communication skills.

Compensation: Range $19.00-23.10 per hour ( Housing not included )

Schedule: Full-time, Monday-Friday 8A – 5PM, Monday- Friday, occasional weekend as needed

Location: 2244 S Frontage Road W; Vail, CO 81657

Up to 21 Paid Days off per Year!

Utilize Boston Post our property management software or relevant waiting list programs.

Conduct interviews for annual re-certification, complete re-certification related documents and maintain tracking log for tenants.

Manage schedules such as set up appointments and reminders.

Complete data entry and projects in a timely and accurate manner.

Ability to read, write and excellent communicate skills in English.

A minimum of 2 years of administrative assistance experience.