Administrative Assistant – Administrative Services Jobs in Idaho

Digitization and archiving support: sorting, filing, scanning, and archive management

Partnering with managers, engineers, and staff to understand and provide necessary

Coordinating with a facilities manager for building maintenance

Ordering and maintaining office supplies, running errands, and supporting a Senior

Providing general administrative assistance in the office approximately 15-20 hours per

Days of week and hours would be determined based on J-U-B and candidate needs

Manages fleet vehicles and keeps maintenance schedules current.

Able to interact with employees and managers at all levels and places within the company.

One or more years of reception experience in a professional office setting is ideal.

Company Paid Medical, Dental and Vision Insurance for Employee. Company subsidized for dependents.

Company Paid Life and Disability Insurance

Voluntary Life, Critical Care and Accident Insurance

All application material must be received on or before the closing date by 11:59 pm.

Employing Unit: ND DHHS - Medical Services

TTY Number: ND Relay Service 1-800-366-6888 (text); 1-800-366-6889 (voice)

Experience designing manual and computer record management systems/filing systems at a level which required needs analysis.

We have one of the Nation's best state retirement systems (PERSI) that offers a lifetime benefit.

At least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style.

Good knowledge of researching, compiling, and summarizing data for reports.

Experience Interpreting, applying and explaining complex information such as regulations, policies or services

Experience independently solving problems/performing liaison activities in a work setting.

At least one year of work experience writing and editing business correspondence using prescribed format, rules of punctuation, grammar and style.

Good knowledge of researching, compiling, and summarizing data for reports.

Experience Interpreting, applying and explaining complex information such as regulations, policies or services

Experience independently solving problems/performing liaison activities in a work setting.

Experience coordinating activities requiring complex arrangements.

THIS ANNOUNCEMENT WILL BE OPEN UNTIL FILLED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

Anticipate the needs of others in order to ensure their seamless and positive experience.

Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

Providing real-time scheduling support by booking appointments and preventing conflicts.

Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

Screening phone calls and routing callers to the appropriate party.

Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

Perform miscellaneous office and building management tasks

Assist managers with electronic reporting tasks and oversee accuracy of system data

Excellent communication skills as well as strong interpersonal and relationship skills;

Filing and record keeping skills;

Strong computer proficiency with a working knowledge of Microsoft Office products.

High school diploma or general education degree (GED);

Assist with scheduling meetings; calendar management

Excellent written and verbal communication skills

Excellent customer service and organizational skills

Two (2) years related administrative experience.

Welcome and sign in visitors.

Answer multi-line phone system, take messages, and refer inquiries to appropriate staff as needed.

Knowledge of customer service and ability to provide general administrative, clerical services to MSHS Director, Assistant Director & Regional Service Administrators

Knowledge of basic accounting and bookkeeping practices and procedure

Medical, Dental and Vision Benefits

Provide administrative/clerical support to (MSHS) Director, Assistant Director, and Regional Services Administrator and department staff

Take and prepare minutes in assigned meetings

Prepare, receive, and route incoming/outgoing messages, mail, and letters