Administrative Assistant Jobs

Description

EDNETICS IS THE TEAM TO JOIN – We provide a CAREER, NOT just a BONUS!

• Company Paid Medical, Dental and Vision Insurance for Employee. Company subsidized for dependents.
• Incentive Program
• Onsite Fitness Center / Gym Membership Reimbursement
• Team Building Activities
• Easy Parking and Excellent Facilities
• Paid Time Off
• Employee Assistance Program
• Voluntary Life, Critical Care and Accident Insurance
• Company Paid Life and Disability Insurance
• Competitive Salary
• LAN Parties and Raid Nights
• Paid Company Holidays

The Administrative Assistant is an entry level position that provides overall administrative support to the office and ensures smooth operations. The position manages non-IT facilities maintenance schedules for the office, orders office supplies, distributes mail, manages reception duties and corporate travel needs. Supports all departments throughout the company and assists various departments with project life cycle administrative tasks.

Requirements

Essential Duties and Responsibilities

• Answers incoming phone calls.
• Preps for meetings, including set-up and teardown of rooms as needed.
• Orders office supplies.
• Manages fleet vehicles and keeps maintenance schedules current.
• Contributes to the organization’s mission statement and goals by providing the highest quality of service, treating each person professionally, with warmth, courtesy and respect.
• Oversees non-IT facilities maintenance schedules for the corporate building. This may include janitorial, windows, plumbing, catering, and recycling vendors.
• Assists others within the organization with project set-up and completion as needed. Tasks may include submittals, shop drawings, intent and affidavit filing, permit filing and tracking, subcontract and change order processing and tracking, and project budget entries.
• Greets customers and vendors as they enter the building.
• Acts as a back-up in the warehouse to receive deliveries when warehouse staff are not present.
• Assists in the preparation and execution of special events.
• Is present in-office 100% of the workday. Home office opportunities are not available with this position.
• Maintains building operation and maintenance manuals.
• Responsible for providing clerical support such as filing, copying, assembling informational packets and general correspondence as requested by other departments.
• Collects and distributes the daily mail.
• Provides back-up assistance for administrative support at other office locations as needed.
• Coordinates corporate travel arrangements for all staff.
• Completes additional tasks as requested.

ADA Notice: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Desired Skills And Abilities

• Demonstrated ability to meet deadlines and work under time constraints in a multitasking environment.
• Able to interact with employees and managers at all levels and places within the company.
• Strong phone and interpersonal skills and has the ability to multi-task with ease. Has an eye for detail. Highly collaborative, effectively managing relationships with staff members and external organizations.
• Ability to learn new technologies and adapt quickly.
• Proficient in Microsoft Outlook, Word, Excel and One Note.

Supervisory Responsibilities

None required.

Education And Experience

• A high school diploma is required. Some college preferred but not required.
• One or more years of reception experience in a professional office setting is ideal.

Certificates, Licenses and Registrations

None required. Continuing education and training may also be offered to enhance the position’s effectiveness and give the person an opportunity to gain new skills and fulfill professional growth.

Travel

None expected except for local errands. Company vehicle provided for such errands.

About Us

Ednetics Inc. is a growing organization with a unique and outstanding corporate culture. Ednetics’ people enthusiastically support the technology needs of education and government communities in the Western U.S.

Ednetics Inc. is an equal opportunity employer. http://www.ednetics.com/