Administrative Assistant Jobs

As a full-time Administrative Assistant at Viviano Flower Shop of St. Clair Shores, MI branch you will work directly with our Executive team to support all high-level administrative functions. Your enthusiasm and expertise are critical components of the Viviano brand. Time management and creative thinking are all essential skills for this position.

Hours

• May include weekends, holidays, and overtime during peak floral holidays
• Full-time, Monday through Friday, 8:30 am-5:00 pm

Key Responsibilities

• Data analysis; Proficient in MS Word and Excel, Perform filtering and sorting of data, v-lookup, and other functions.
• Prepare reports, collect and analyze information, and prepare presentations.
• Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
• Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
• Answering and directing calls to appropriate executives and parties, taking messages.
• Provide general assistance to other departments as needed.
• Ensure operation of office equipment, and order maintenance when necessary. Troubleshoot malfunction of office equipment.
• Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
• Prepare executive responses to routine memos, letters, or correspondence.

About You

• Relentlessly positive, engaged and committed
• Strong attention to detail and pride of ownership with organization and product knowledge
• Constantly curious and looking to learn
• Willingness to go above and beyond
• Advanced MS Office experience
• Able to give and receive constructive criticism, with a focus on continuous improvement
• Strong work ethic, with a willingness to step up to challenges
• Self-starter, "get-it-done" personality who will take initiative from day one
• Have previous administrative experience

Why Viviano Flower Shop?

• Up to 90% company-paid medical, dental, and vision insurance
• Short-term Disability, Long-term Disability, Life Insurance, and more available
• Competitive wage
• Employee discount

Sound like someone you know? If so, we'd love to meet you!

About Viviano Flower Shop

Since our founding in 1937, the Viviano family and staff have worked earnestly to provide our patrons with beautiful fresh flowers, plants, and gifts complemented by outstanding artistry, service, and value. Through diligence, hard work, and our commitment to excellence, we have consistently achieved our goal of complete customer satisfaction. We are people of honesty and integrity who seek to serve others by delighting people "For All of Life's Celebrations!".

Our success is a direct result of the caliber of employees we hire. Here at Viviano Flower Shop, we value each of our employees and their input. We are supportive not only to our customers but to each other. We work together to make things happen.

Job Posted by ApplicantPro