Sr. Leadership Administrative Partner

• Reports - any type of weekly, bi-weekly or monthly reports
• Maintains strict level of complete confidentiality with a high volume of confidential information
• Handles internal/external correspondence.
• Support department leadership team’s calendar needs
• Leading a high volume and complex calendar
• Assisting with onboarding for new employees (scheduling introductions, week 1 agenda, supplies, IT equipment, badge)
• Coordinate CSO’s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CSO before, during and after these engagements.
• Expenses - enter and own all expense reporting
• Organize and prepare agendas and materials, including coordination with leadership team
• Travel - book travel (airfare, hotel, car rental, train), both domestic and international
• Organizes and maintains file systems, correspondence, contacts, and other records (paper and electronic as required).
• Taking the notes with distilling insights/take aways and some filtering in mind, still relies on having support and review
• Event and leadership meeting content and coordination - help plan/execute on offsite events, leadership retreats, team building events, all hands, impromptu working session
• Requisitions within Coupa - enter all req requests for the team and own the process from start to finish, including invoicing

• 6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space
• Bachelor’s degree or equivalent experience required
• Positive attitude and strong business acumen;
• Advanced Microsoft Office skills, with an ability to become familiar with Company and/or task specific programs and software;
• Ability to familiarize yourself with content, people and processes, for quick recall and recommendations
• Highly organized and able to prioritize under pressure;
• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;
• Team player
• Ability to multi-task in a fast-paced environment and anticipate last minute changes

Salary range for Irvine, CA based applicants: $104,000 - $120,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law)

Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.

Equal Opportunity

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