Office Administrative Assistant//F T

JOB SUMMARY

The executive assistant acts as the first point of contact for the Chief Operating Officer (CEO) and Executive Team by taking responsibility for the administration of the organization on day-to-day basis as well as day to day office coordination and general administrative duties. This position performs a variety of highly responsible, confidential, and complex administrative duties onsite for the ET and CEO and interacts with internal customers of all levels; therefore, duties must be performed in a manner that is customer focused.

PRIMARY RESPONSIBILITIES

· Provide administrative and executive support to the Executive Team (ET) and CEO

· P-Card Expenses/Reconciliations

· Serve as point of contact for incoming inquiries from mail, email, and phone.

·Maintain an excellent level of customer service, ensuring that all customers are treated efficiently and in an appropriate manner.

·Type and file outgoing internal and external correspondence and maintain correspondence files (as assigned)

·Ensure CEO is fully briefed on, or prepared for any engagements involved in

·Compile, Edit, and Coordinate (timely- ex: daily, weekly, biweekly, monthly) Updates to ET, Leadership team and Company on behalf of the CEO

·Job Bids backup

·Order office supplies

·Attends and organizes meetings by taking meeting minutes

·Orders meals for meetings, specific ET trainings and off-site events, and company functions

·Organizes off site events/meetings

·Develops and maintains calendars for ET and CEO (Schedules meetings, and appointments)

·Sets up supplier/customer meetings for CCO as needed

·Arranges travel (domestic, internationally) for specific personnel (CEO & ET)

·Travel support including T&E Preparation with ET

·Coordination of meetings

·Minute general meetings as required

·Proactive management of calendars with ET and CEO

·Assist KET in preparing correspondence, emails, documents, i.e.

·Assist KET and CEO with reports, project support, data tracking, and other administrative tasks.