Human Resources Onboarding Coordinator

This position will be responsible for the front-end administration of the recruiting and onboarding process. In providing support, the role will interact with candidates/applicants, hiring managers, executives, staffing agencies, and other areas of human resources as needed, while providing a high level of customer service and maintaining quality throughout the recruiting process.

· Manage the job requisition and onboarding process to include but not limited to reviewing and posting jobs, creating offer letters for non-executives, monitoring the background check process and I-9 or E-Verify processing.

· Source thoughtful posting solutions for clients and prepare external postings in accordance with budget and approval

· Act as the primary point of contact with new hires, providing high touch and strong customer service

· Conduct new hire orientation in coordination with the benefits team as needed

· Provides requested support by recruiting team routinely, to include but not limited to scheduling and general outreach to candidate, etc.

· Assist with vaccination verification process between candidate and internal team

· Assist in expanding recruitment efforts to include organizing and prepping for career fairs or related outreach events

· Creates support documents for workflow and updates SOP as needed for respective area of duty

· Conducts research and provides polished findings/reports as needed at the request of hiring managers, legal, finance or HR team

· Works with SVP of human resources and any other team members when called upon

· Executes other duties as assigned

• Must be able to work independently to complete work/projects and also thrive working in a team
• Represent the department professionally, maintaining positive engagement with employees at all levels
• Works with a sense of urgency and ability to multi-task with special attention to detail
• General knowledge of federal and state laws impacting the Human Resources function
• Must be able to draft, proof and edit documents, spreadsheets, etc. with precision using proper grammar, punctuation and tone
• Submit to a background check
• Must be willing to travel to the office as scheduled and unscheduled with limited notice
• Excellent customer service and the ability to maintain a high level of confidentiality and exercise good judgment
• Provide proof of the authorized ability to work in the US
• Must be able to create polished and thoughtful presentation upon request
• Proficiency with MS Suite including Excel, Microsoft Word, PowerPoint, Teams, DocuSign (power forms and signature) and related tools
• Commitment to client and candidate as evidenced by responsive, well-crafted communications verbal and written and customer service oriented
• Provide proof of vaccination upon request
• Critical thinker, innovative, and solution-focused
• Project management experience, with the ability to respond to changing priorities, and enjoyment of a fast-paced work environment

EDUCATION and/or EXPERIENCE