Human Resources Administrator Jobs

The Human Resources Administrator provides support in functional areas of the human resources department, primarily focusing on HR training & compliance, benefits administration, and the maintenance and management of the HRIS. This is an exempt position reporting directly to the Director of Human Resources.

Essential Functions

Training & Compliance

· Conducts regular audits to verify compliance with policies and procedures, such as FLSA compliance, ACA compliance, WOTC, and more. Responsible for ensuring regulatory compliance for the HR function, including auditing and periodic reporting, reporting all potential issues to the Director of Human Resources.

· Track and maintain work cards, licenses and driving records through ADP HRIS.

· Run monthly standard and ad-hoc reports for key HR metrics, such as turnover, training benchmarks, work cards, etc.

· Assists in providing day-to-day HR policy, compliance and system guidance and consultation to property leadership as needed.

· Ensure timely completion of all mandatory/compliance-based training., e.g. OSHA and safety training.

· Review and maintenance of all HR policies, procedures, and practices, including hiring and promotional practices, job descriptions, acknowledgements, and file maintenance. Assists in the coordination of updates to handbooks and manuals as needed.

· Serve as a back-up for new hire onboarding and processing to HR Representatives. Approves HR Representative timecards on a biweekly basis.

Benefits Administration

· Performs quality checks of benefits-related data, including the reconciliation and auditing of benefits invoices.

· Responds to benefit inquiries from managers and employees on plan provisions, benefit enrollments, status changes and other general inquiries.

· Assists with annual open enrollment process.

· Ensures the accuracy of all benefit enrollments in the HRIS to provide vendors with accurate eligibility information.

· Work with benefit providers to troubleshoot inquiries/requests on behalf of employees. Ensure COBRA compliance.

HRIS Management

· Identifies opportunities for automation and self-service to improve efficiency and data integrity of HR system processes.

· Stay on top of system enhancements and improvements within ADP WorkForce Now system to keep HR team apprised of changes and best practices.

· Conduct routine audits and validation to ensure accuracy of data, rectify discprenacies, and/or missing data, keeping the HR system updated, accurate and clean.

Other Areas of Importance

· Enthusiastically supports and demonstrates superior customer service to all employees and internal guests of the department.

· Maintains strict confidentiality in all departmental and company matters.

· Collaborates and supports the administrative functions cohesively within the HR department.

Experience & Education Requirements

· Minimum 4 years of experience in the HR field

· Bilingual in Spanish, with the ability to read, write and speak Spanish and English fluently strongly preferred

· Bachelor’s degree in human resources or related field of study strongly preferred, or PHR/SHRM-CP certification equivalent

· Strong proficiency in Microsoft Office suite.

· Demonstrated experience with ADP WorkForce Now strongly preferred, or other HRIS platforms and ATS.

· Knowledge of HR practices and regulations

· Knowledge of HR employment laws

· Bring the highest standards of integrity and professionalism to the team

· Excellent organizational skills, ability to prioritize projects, ability to function under time constraints and deadlines with attention to detail, work with minimal supervision, exercise sound judgement and adapt to operational changes in a growing company.

· Must have the ability to read, analyze and interpret business correspondence, SOPs, handbooks, and other established documentation.

· Must be able to efficiently response to questions from staff, applicants, or other internal guests.

Physical Requirements & Work Environment

This position requires sitting and standing associated with a normal office environment. Prolonged periods of sitting at a desk and working on the computer will occur. This description is intended to provide only basic guidelines for meeting job requirements. Must be able to handle several telephone contacts and emails daily, and frequent pre-scheduled face-to-face interactions with employees. Responsibilities, skills, and working conditions may change as needs evolve.