Human Resources Office Coordinator (528859)

Description

Human Resources Office Coordinator

Human Resources
Job # 528859
Close Date: Monday, September 11, 2023
Open Until Filled
At Cal Poly Humboldt, bold hearts and open minds shape the future.
Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.
Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs - all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.
Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.
Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.
(Job #528859) Confidential Office Support II or III, Human Resources Office Coordinator, Anticipated Hiring Range: $3,547 - $4,200 monthly (Salary Range: Level II $3,547 - 6,081 monthly; Level III $3,902- 6,987 month). This is a full-time, benefited, non-exempt, 12-month pay plan permanent position with a two-year probationary period in Human Resources. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits .
Position Summary: The Human Resources Office Coordinator provides general office, secretarial and administrative office support for administrators in the human resources department.
Key Responsibilities
Provide confidential administrative and project support to human resources management

• Handle sensitive information with strict confidentiality
• Prepare, process and compile data and reports
• Lead time sensitive initiatives
• Support confidential meetings, record decisions, and monitor follow-though on assigned actions
• Order and ensure timely posting of annual employment posters across campus and HEERA coordination

Oversee general HR office operations, ensuring that office operations run smoothly and efficiently

• Provide backup HR team member support including phones, lobby or as requested
• Onboard and train new HR team members in general office and emergency operations
• Sort and distribute mail
• Schedule of regular servicing and maintenance
• Order office supplies and equipment

Schedule or arrange meetings or events

• Provide meeting and scheduling support as assigned
• Setup and host timely HR All Team meetings. Well in advance of the meeting, work with administrators to
• Plan the agenda
• Select HR team development topics
• Book venues and coordinate logistics for attendees
• Establish and maintain the HR team‘s overall business rhythm
• Update Now/Next/Monitor HR project list
• Update the HR Lookahead Calendar and Compliance Calendar

Support HR budget activities managed by Administrators

• Reconcile travel and other department expenses
• Review and reconcile monthly financial statements
• Ensures UPD provides timely monthly Livescan charges

Knowledge, Skills, And Abilities Associated With This Position Include
Position Skill Level II: This level is broad and includes intermediate through senior level positions. Incumbents at this level work relatively independently and possess the experience to be fully proficient in performing most or all of the work assignments defined for their position. Typically, incumbents have acquired the requisite skills and knowledge through a combination of education, training, and progressive work experience to be able to demonstrate competence in independently applying judgment and nonstandard applications and systems, solving a wide range of problems, developing practicable and thorough solutions, and using effective communication and listening skills.
Position Skill Level III: Incumbents at this level work almost completely independently on the most complex problems and work assignments. They possess an advanced and comprehensive knowledge pertinent to the classification and are able to apply this extensive expertise as a generalist or specialist. Experts are proactive and understand problems from a broad, interactive perspective and are able to develop solutions that combine information and ideas in new, unprecedented ways. Incumbents at this level are capable of leading teams and implementation efforts for assigned projects, using advanced communication and listening skills.
Employees assigned to position skill levels II and III of the Confidential Support Series may be assigned work coordination responsibilities that include: evaluating and setting work priorities; scheduling and assigning work; reviewing work against standards and providing performance feedback; and determining training needs and training staff. Confidential
Minimum Qualifications
To enter this classification at position skill level I, an employee must have fundamental written and oral communication skills, including a basic foundation of English grammar, spelling and punctuation; an ability to understand basic office procedures; an ability to operate standard office equipment; and an ability to perform basic arithmetic. Position also may require basic typing and keyboard skills. These entry qualifications normally would be obtained through completion of a high school program or its equivalent and a year or more of general office experience.
Preferred Qualifications

• Calm ability to hand last-minute requests and deadlines
• Able to ensure meetings begin and run seamlessly
• Familiarity with human resources policies and procedure
• Able to coordinate schedules and calendars
• Excellent interpersonal skills
• Excellent problem-solving skills
• Able juggle multiple priorities
• Excellent organizational skills and attention to detail
• Good planning and prioritization skills
• Proficient with Google and/or Microsoft Office (email, calendar, documents, spreadsheets, presentations)

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Resume or Curriculum Vitae
• Contact information for at least three professional references
• Letter of Interest

Application Deadline: The deadline to submit application materials for first review is 11:55 p.m. on Monday, September 11, 2023.
Any inquiries about this recruitment can be directed to [email protected] or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.
Cal Poly Humboldt sits on the traditional homelands of the Wiyot people in what is currently called Arcata, CA. The Wiyot people call the area Goudi’ni (over in the woods). Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.
Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.
Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.
CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to [email protected] .
Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.
CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)
Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.
Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.
Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.
Class Code: 1170
Publication Date: July 19, 2023
Closing Date/Time: Open until filled