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Coordinator, Human Resources Jobs
Company | OMG23 |
Address | Burbank, CA, United States |
Employment type | FULL_TIME |
Salary | |
Category | Advertising Services |
Expires | 2023-10-06 |
Posted at | 7 months ago |
Overview
- High level of proficiency with Adobe Acrobat Pro and Microsoft Office applications (particularly Outlook, Word, Excel, PowerPoint and Teams)
- Experience working with an applicant tracking system (ATS) such as iCIMS, a plus
- Bachelor’s degree required; undergraduate degree in Human Resources, Human Resources internship or graduate Human Resources education, preferred
- 0-1 year of Human Resources or Administrative experience, preferably working in a fast-paced agency or media environment – Human Resources internship experience, a plus
- Knowledge of media, marketing, advertising or communications industries, preferred
- Support the agency, IT and office management leads to manage space, remote work initiatives and facilities, as OMG23 continues to grow
- Coordinate all termination paperwork and generate Microsoft Outlook calendar invitations for exiting employees
- Ensure IT tickets are generated and submitted for new hires for proper new hire setup
- Create and maintain employee files
- Support the Human Resources team in managing a summer internship program
- Collaborate with infrastructure teams to ensure all employee changes are communicated and processed, including sending calendar invitations, employee notifications and system updates
- Support the Recruitment team by scheduling interviews, sending calendar invitations and confirmation details to candidates
- Ensure timely processing of all payroll transactions including pay changes, data changes, employee referral bonuses and separations
- Support all activities surrounding the Human Resources team in managing an employee’s life cycle from pre-hire to off-boarding, including but not limited to the following:
- Distribute, collect, and process all new hire paperwork, including verifying I-9 documentation and E-verify submission
- Generate offer letters and Microsoft Outlook calendar invitations for new hires
- Support the Human Resources team’s goals and objectives including diversity initiatives, training and talent development and engagement initiatives in partnership with leadership
- Help coordinate special projects (i.e. charity and blood drives, etc.)
- Must have strong interpersonal skills and the ability to maintain a professional demeanor when engaging with all levels of employees
- Ability to maintain the strictest level of confidentiality, and express high standards of professionalism
- Must have laser-sharp detail orientation, excellent organizational skills and the ability to multi-task and prioritize
- Demonstrated ability to be a strong team collaborator and adapt to a fast-paced, ever-changing environment
- Communicates clearly, concisely and confidently (both written and verbal)
- Ability to take initiative and formulate solutions
- Strong time-management skills, sense of urgency and delivery
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