Human Resources Specialist Jobs

The Human Resources Specialist assists with the day-to-day operations of the office, administrating the human resources policies, procedures, and programs. Responsibilities include but are not limited to the following areas: Human Resource Information Systems (HRIS), benefits administration, administering the recruiting process and managing the Applicant Tracking Program, and Implementation of Hiring Process. This is a 35 hour a week position.

Essential Functions

• Recruiting – In conjunction with the HR Manager the HR Specialist will:
• Maintains a working knowledge of benefits and conducts new employee orientations.
• Electronically send offer letters and employment documents to new hires once PAF’s are received.
• Be the functional owner of the Applicant Management System and post all jobs as directed.
• Assist search committees with HR expertise.
• Create personnel files for employee’s documents, updating continuously.
• Informs and educates departments of proper hiring procedures throughout searches/onboarding.
• Request Parking Pass and emails for new hires.
• Review Benefit Options with new employee and enter new hire into PlanSource and or NYBEAS (NYSCC employees) for new hire benefits.
• Processes all employee separations.
• Assist HR Manager with training activities.
• Functional Area – work with end-users in the Human Resources and Payroll offices in the following activities:
• Enroll employees in correct retirement plans per their classification.
• Manually enter new employees into the system
• Train sub-users on the system and offer assistance where required to ensure consistent application of established recruiting policies.
• Create employee profile; enter personal, and job information in Banner.
• Arrange interviews and communicate with prospective applicants including sending acknowledgements and closure letters as appropriate.
• Accurately maintains paper employment files and electronic ERP software on all employees.
• Maintain records of searches for Affirmative Action Requirements and compliance with University document retention policies.
• Administer Employment Process: Implements accurate employment procedures throughout the employee lifecycle.
• Processes all employee change request throughout the year, such as address updates, tax form updates, and life events for benefits.
• Use E-Verify to ensure I-9 is complete for each hire.
• Place Advertising through both automatic and manual processes. Track recruiting results for open positions to assure best use of recruiting resources.
• Ensure appropriate documentation is accurate and completed properly

Other Duties & Responsibilities

• Cross train with HR Manager and act as backup for Leave of Absence process
• Exceptional people skills and the ability to solve problems working with others in a team environment is essential. Proficiency in BANNER, Excel, Word, and Microsoft Office products preferred. Familiarity with both private and public universities a plus; demonstrated ability to draw conclusions and make recommendations based on research data and findings.
• Ability to maintain a high level of confidentiality.
• Contributes to the overall success of the University by performing other duties as assigned.
• Participates in all required assigned training, including safety training and will comply with safety rules, regulations, and protocols.
• Maintains a safe working environment within and around their facilities and associated equipment and supplies including, but not limited to, obtaining Safety Data Sheet (SDS) information pertaining to any hazards associated with their work environment.
• A commitment to diversity, equity and inclusion and a high degree of cultural competence and respect for a wide range of identities and experience.
• Highly effective written and oral communication skills.

Qualifications

• Bachelor’s degree preferred, but not required
• At least 2 years of experience in Higher education with an emphasis on recruiting and benefits administration strongly preferred.

About Alfred University

Lighting the way for students since 1836.“We've always been a place for makers, especially those who make the future. Our commitment to independent thinking, creativity, academic rigor and community have made us a unique kind of leader since 1836.”

Alfred University (AU) was founded on principles of social justice in 1836 by liberal, independent thinkers who placed high value on education for all citizens. The University has retained and built upon the strong values of its founders, developing as an institution of national and international renown that is responsive to the needs of contemporary society while remaining consistent with the spirit of its origins. Alfred University is the second oldest coeducational college in the United States as well as one of the earliest nineteenth century colleges to have enrolled African American and Native American students. It has a long-standing history of educating socially conscious students who make a difference in their professions and their communities.

Over the course of the twentieth century, Alfred University evolved into a complex institution offering a full range of programs in the liberal arts and sciences, art and design, engineering, business, education, counseling, and school psychology to its nearly 2,000 undergraduate and graduate students that live, learn, and play on a 232-acre campus located in an idyllic, creative valley in Western New York. Today, Alfred University focuses on a professional education with an emphasis on APEX (applied and experiential learning program). To learn more, visit

Alfred University actively subscribes to a policy of equal employment opportunity, and will not discriminate against any employee, student or applicant because of race, age, sex, color, sexual orientation, gender identification or expression, physical or mental disability, religion, ancestry or national origin, marital status, genetic information, military or veteran status, domestic violence victim status, criminal conviction status, political affiliation or any other characteristic protected by applicable law. Protected veterans, minorities and women are encouraged to apply.

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