Hr Coordinator (Fixed Duration/Temporary)

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Medicine’s Division of Medical Oncology has a dynamic and innovative opportunity for a Temporary HR Coordinator based on Fred Hutchinson Cancer Center campus. This position reports to Associate Administrator of Staff HR for the Division of Medical Oncology and works closely with leadership in the Division of Medical Oncology, Department of Medicine, School of Medicine,
The University of Washington's Division of Medical Oncology's includes 300 faculty members and 200 staff members located at the UW Medical Center, the Fred Hutchinson Cancer Center, and the VA Puget Sound Health Care System. Over the past 25 years, members of the Division have developed the world's leading bone marrow transplant program. In addition, members of the Division have made substantial contributions to many other areas of cancer treatment, including the use of tumor vaccines, cellular therapy for cancer, antibody-based treatments, and novel forms of chemotherapy and hormonal therapy. The Division is deeply committed to maintaining its position as one of the leading centers for research and treatment of cancer in the world.
The mission statement of the University of Washington Medical Center states that the Medical Center serves as a research resource, providing an environment in which clinical research may be conducted. This position is essential to that mission. This position provides significant contributions to human resources, program operations and administrative management for the Division of Medical Oncology.

HR Operations Support - 40%

Create positions and job requisitions in Workday

Create and process hiring of student assistants in Handshake and Workday

Assist with the recruitment and on-boarding of new hires

Prepare workstation set up for new staff (phone, basic office supplies, name plates, etc.)

Assist with process improvements to current Division systems and updating the Division’s HR processes

Maintain staff HR policies and procedures on the Division's intranet site and website

Workday systems updates - 20%

Work closely with Program Operations Specialist (Martha’s title) to review and edit job descriptions

Review and close all unused and incomplete job descriptions in Workday

Review and archive electronic legacy documents

Organize and maintain Division’s personnel electronic filing system

Merger Support - 20%

Revise organization chart to include merging Division

Gather, review and merge legacy documents (and job descriptions) into new electronic filing systems.

Assist Division leadership in all aspects of merger integration (communication and culture strategy and plans)

Other duties as assigned

Space/Operations Support - 10%

Assist with tracking Division EIO (equipment inventory operations)

Submit and track facilities work requests (i.e., keys, lighting, picture hanging, small repairs)

Maintain floorplans/seating charts (in PowerPoint) to assist in identifying location(s) for work requests

Assist with faculty office moves and set ups

Update Division org chart and space inventory database as needed

Other - 10%

Provide support as needed to Central Admin-Program Operations team

Assist with SharePoint development

UWFT support as it applies to HR operations

Perform other duties as assigned

Coordinate and track the annual staff reviews, telework agreements, Privacy and Confidentiality document

Assist with and track staff promotions and in-grades

Assist with maintenance of Division staff salary stats for comparisons

Back up support for payroll close

Minimum Requirements

High School Graduation or equivalent AND three years of office experience including at least six months of experience in a human-resources or related setting OR equivalent education/experience.

Additional Requirements

Experience working with issues of a confidential nature, using discretion and tact.

Position requires ability to maintain confidentiality of sensitive issues and adhere to regulations concerning maintenance of confidential materials.

Excellent oral and written skills.

Demonstrated ability to work highly efficiently with a high-level of productivity.

Demonstrated ability to work in Microsoft office software.

Desired

Two years' program or project management experience at a diverse, multi-faceted organization.

Working knowledge with Workday systems

Experience with SharePoint and Visio

Demonstrated Collaborative Work Style and ability to work independently and as a team-player; flexible work style.

Working Environmental Conditions

The ability to multi-task and be flexible while maintaining a professional demeanor is crucial as priorities change throughout each day.

This position is located in a clinical and research environment on the Fred Hutchinson Cancer Center campus.

This position may include travel between affiliate sites such as UW Medical Center, Harborview and other locations as needed.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter, and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.