Front Desk Assistant (Entry Level)

Numotion aims to be the most responsive and innovative company to do business with. With more than 2,000 employees and over 140 locations nationwide Numotion is the premier mobility and rehab equipment supplier, and remains committed to a strong local focus. We are seeking an organized, motivated individual to join our team.

Position Summary

An administrative assistant provides administrative support to Staff, Managers, Directors, and/or Vice Presidents. This position involves daily contact with both internal and external contacts, as well as exposure to sensitive confidential information. This position will also assist with scheduling and managing of workflow.

Responsibilities

• Copies and scans correspondence or other printed materials; files accordingly.
• Prepares outgoing mail and correspondence, including e-mail and faxes.
• Organizes and maintains file system, and files contracts, vendor agreements and other documents
• Manages national meeting and exhibit hall, and negotiates contracts with associated vendors.
• Ensures work flow for managers in order to meet productivity needs.
• Sends out UPS mail for the payroll departments
• Screens incoming calls and correspondence and responds independently when possible.
• Arranges complex and detailed travel plans and itineraries, and compiles documents for travel-related meetings.
• Manages calendar and schedules appointments.
• Assists other assistants in projects and events
• Coordinates teleconferences.
• Arranges in-services, special events, conferences and national exhibits.
• Reads and routes incoming mail.
• Communicates with companies and staff.
• Reviews and submits monthly company credit card statements for Vice Presidents.

Qualifications

Required Skills

• Minimum three years of experience in meeting or convention planning required
• Able to use technology to optimize efficiency and effectiveness.
• Able to think quickly, assess a situation and make a sound decision.
• Assertive, self-directed; able to work without supervision.
• Proficient in MS Office.
• Solid critical thinking and problem solving skills.
• Ability to perform job with integrity and values consistent with the Numotion Mission.
• Associate’s degree in business or other related field required.
• Three to five years of office related experience in a similar sized organization is required.
• Ability to communicate professionally and effectively, both orally and in writing;
• Excellent attention to detail and organizational skills
• Ability to work in a fast-paced environment and juggle multiple priorities.

At Numotion, we are committed to meeting the needs of those we serve, and our employees. Working for Numotion, you will receive a competitive wage and benefits, including medical, dental and vision insurance, short or long term disability, a 401 K plan and life insurance.

Numotion is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status or disability status.

Numotion is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.