Executive And Personal Assistant To Founder To Jobs

Essential Experience and Job Requirements:

At least 10 years’ experience as a Personal/Executive Assistant in a similar role supporting senior level executives/leaders

High standard of administrative and analytical skills, including organization, prioritizing, and forward planning

Excellent professional communication, strong interpersonal and networking skills across multiple teams, locations, and cultures

Expenses – prepare and submit expense reports on a monthly basis.

Maintain a professional and safe office environment; proactive in meeting office HSSE standards.

Manage personal calendar, including scheduling personal appointments and pay bills

Liaison with house managers at multiple homes, deal with vendors and service people

5+ years of experience in a prior EA role at venture-backed startup, hedge fund or PE industry

Financial services selling experience and/or work experience (M&A/IB/Private Equity/Consulting) a plus

Demonstrates excellent communication skills, written and verbal

Excellent interpersonal skills, ability to adapt to different personalities and work styles

Manage multiple busy calendars with heavy internal/external communication

7+ years’ experience of C-Level/Founder support

$150k - $200k + Bonus, Excellent Benefits

Coordinate and organize heavy international/domestic travel schedules with detailed itineraries

Handle and organize important/confidential documents and files

Plan and execute events, dinners, and other occasions

Responsible for heavy personal/business calendar management

Manage expenses and process invoices with great attention to detail

Minimum 4+ years of experience providing Executive/Founder level support in a VC firm

Effectively multi-task and show great communication skills

High proficiency in technical skills

Successfully coordinate domestic/international travel with precise itineraries

- Exceptional written and verbal communications abilities

A strong executive presence, polished professional image and demeanor

- Desire to meet and set higher standards of excellence

- Tact and diplomacy in interacting with others; positive attitude, complete and strict confidentiality

- Assimilates and exemplifies company’s values and goals

Manage all incoming and outgoing communications

Coordinate and schedule calendar appointments

Ability to handle multiple tasks while staying organized

NASA-LEVEL CALENDAR MANAGEMENT - this includes being proactive and conscious of anever-changing, ever-evolving calendar of appointments, meetings and appearances.

Knowledge of the latest trends and ideas in art, culture, fashion, music, TV/Film, spirits, andentertainment

Pristine written and verbal communication skills

Proactively support and assist the Founder with various administrative and executive level tasks

Create and provide briefings and agendas for the Founder’s appointments as needed.

Serve as the main point of contact for managing, facilitating and coordinating logistics for all ofthe Founder’s professional affairs.

Manage incoming communications, including emails, calls, and messages, and respond on behalf of the individual when necessary

Oversee/manage schedules and billings and coordinating deep cleaning across all stores

Work closely with outside vendors/contractors and manage various operational projects,

Must have prior experience as a Personal Assistant

Maintain and update the calendars, scheduling appointments, meetings, and personal commitments

Coordinate and prioritize conflicting appointments and events

Manage multiple busy calendars with heavy internal/external communication

7+ years’ experience of C-Level/Founder support

$150k - $200k + Bonus, Excellent Benefits

Coordinate and organize heavy international/domestic travel schedules with detailed itineraries

Handle and organize important/confidential documents and files

Plan and execute events, dinners, and other occasions

Manage cross-functional projects and company initiatives

Manage and actively collaborate with CEO’s EA/PA located in South America

8+ years of C-level support experience, ideally to a CEO and/or founder

Must have experience working for a start up or high-growth tech company

Experience working cohesively within all levels of an organization and with external stakeholders

Expertly coordinate CEO’s calendar, addressing any conflicting appointments and sending reminders

Possess strong organizational and time management abilities.

Maintain precise data grids and demonstrate exceptional follow-up skills.

Display proficient interpersonal skills, with a firm grasp of the importance of maintaining absolute confidentiality when dealing with high-profile clients.

Exhibit familiarity with the demographics of the brand and marketing industry, along with a working knowledge of the celebrity endorsement landscape.

Desired skills in crafting presentations; familiarity with PowerPoint, Keynote, and some design software is advantageous.

Possess a bachelor’s degree to substantiate your qualifications.

Manage, prioritize, and flag email inbox.

Minimum 5-10+ years of applicable experience supporting a Founder and/or CEO/Owner of a top/well-known hedge fund (required).

Ability to strategically manage the Executive’s email inbox.

Strong MS Office Suite skills.

If you meet the required qualifications and are interested in this role, please apply today.

Provide high-level executive business and personal administrative support to the Founder & CIO.

Assisting with expense management and special projects

7-10 years of EA/PA experience supporting a busy, high-level executive

Daily responsibilities will consist of:

Taking ownership of business and personal calendars, handling complex scheduling across global time zones

Managing all meeting logistics (preparing agendas/presentations, distributing materials accordingly, taking notes, following up on action items, etc.)

Coordinating extensive domestic and international travel, including private arrangements

Updates case boxes, applicable work order/case tracking system (i.e., DL+), and applicable customer management system to reflect changes in shipping dates.

Informs next work shift team of important production updates, including necessary management team.

Minimum six (6) months to one (1) year of call center experience.

Provides administrative support such as verifying and/or scheduling shipping dates, scanning cases, and serving as liaison to other departments.

Creates modeless case pan; coordinates with digital team for model printing.

Monitors production flow and understands effects of production issues on shipping dates; schedules new shipping dates as necessary.

Manage Founder's complex and busy calendar. Proactively optimizing the calendar to ensure time is being leveraged and spent effectively and efficiently.

Manage busy email inbox and provide meeting support.

Coordinate and manage domestic and international travel schedules as needed.

Previous experience supporting a C-level executive in a fast-paced environment.

Excellent verbal and communication skills.

Great attention to detail and organizational skills.

Office management tasks, including coordinating in-office events, managing catering, ordering supplies, and liaising with relevant contractors and stakeholders.

You have 5+ years of experience supporting senior executive leaders; including some startup experience, and a bachelor's degree.

Fertility and adoption benefits via Carrot and Kindbody

401k benefit - employees are eligible to contribute starting day 1 of employment

Professional Development - employees receive a yearly stipend for approved learning and educational-related expenses

Occasional personal scheduling requests such as appointment and reservation scheduling, as well as travel booking.

Exceptional Organizational Skills: Strong organizational skills with the ability to multitask and prioritize effectively. Experience managing complex calendars and scheduling arrangements

Experience working for a rapidly growing startup, and managing change

Experience in financial services, fintech and/or crypto

What We're Looking For In a Candidate

Updates case boxes, applicable work order/case tracking system (i.e., DL+), and applicable customer management system to reflect changes in shipping dates.

Informs next work shift team of important production updates, including necessary management team.

Performs other related duties and projects as business needs require at direction of management.

Provides administrative support such as verifying and/or scheduling shipping dates, scanning cases, and serving as liaison to other departments.

Creates modeless case pan; coordinates with digital team for model printing.

Monitors production flow and understands effects of production issues on shipping dates; schedules new shipping dates as necessary.

Perform general office clerk duties and errands.

Experience as an office assistant or related field.

Knowledge of standard software suites and the ability to learn company specific software as required.

Warm, outgoing personality with strong communication skills.

Updating paperwork, maintaining documents, and word processing.

Managing databases and online filing systems.

Liaise with lawyers, property managers, investors and other stakeholders on behalf of the Co-Founder

A minimum of 3 years of experience in a professional, corporate environment supporting senior professionals

Excellent Microsoft Office Skills (including PowerPoint, Word, and Excel)

Ability to work independently with minimal supervision with strong follow-through skills

Excellent written and verbal communication skills

Provide general administrative and office support as requested (assist with incoming phone calls, moderate copying/filing/faxes, etc.)