Personal Assistant To Executive Director Jobs

Essential Experience and Job Requirements:

At least 10 years’ experience as a Personal/Executive Assistant in a similar role supporting senior level executives/leaders

High standard of administrative and analytical skills, including organization, prioritizing, and forward planning

Excellent professional communication, strong interpersonal and networking skills across multiple teams, locations, and cultures

Expenses – prepare and submit expense reports on a monthly basis.

Maintain a professional and safe office environment; proactive in meeting office HSSE standards.

Manage incoming communications, including emails, calls, and messages, and respond on behalf of the individual when necessary

Oversee/manage schedules and billings and coordinating deep cleaning across all stores

Work closely with outside vendors/contractors and manage various operational projects,

Must have prior experience as a Personal Assistant

Maintain and update the calendars, scheduling appointments, meetings, and personal commitments

Coordinate and prioritize conflicting appointments and events

Assisting with expense management and special projects

7-10 years of EA/PA experience supporting a busy, high-level executive

Daily responsibilities will consist of:

Taking ownership of business and personal calendars, handling complex scheduling across global time zones

Managing all meeting logistics (preparing agendas/presentations, distributing materials accordingly, taking notes, following up on action items, etc.)

Coordinating extensive domestic and international travel, including private arrangements

Perform general office clerk duties and errands.

Experience as an office assistant or related field.

Knowledge of standard software suites and the ability to learn company specific software as required.

Warm, outgoing personality with strong communication skills.

Updating paperwork, maintaining documents, and word processing.

Managing databases and online filing systems.