Executive Personal Assistant To Ceo - Midtown Asset Management Firm - $100K-$140K

Executive Personal Assistant to CEO - Midtown Asset Management Firm - $100K-$140K

An asset management firm in Midtown is seeking a dedicated individual to take on the role of an Executive Personal Assistant to work alongside their Chief of Staff in order to support the CEO in their day to day needs. This position will involve providing comprehensive support to the CEO and will encompass a range of daily administrative tasks, both personal and professional in nature. There will be a general office support component as this is a boutique firm with ~30-40 individuals in the office.

This is a brand new role due to the growth of the Chief of Staff’s workload and responsibilities, so there will be an element of customizability for whomever steps into this position. This position is best suited for a flexible team player with no ego. The chief of staff is looking for a true collaborator in order to support the CEO as best as possible.

The position has quality hours of 9am to 5pm with occasional overtime needed and a “24/7 reachable” mentality to handle time-sensitive matters when necessary.

Responsibilities:

• Conduct thorough research and gather necessary information to aid in decision-making processes and enhance CEO's preparedness for meetings and engagements.
• Skillfully prioritize daily tasks to ensure smooth operations and minimize interruptions, thereby upholding business continuity.
• Proficiently manage expense reports and maintain accurate records using Excel spreadsheets.
• Work closely with an exceptionally bright and creative executive, assisting with various business-related tasks while ensuring meticulous attention to detail.
• Efficiently manage the executive's calendar, including both professional and extensive personal commitments.
• Coordinate and handle correspondence with vendors and various business partners, ensuring effective relationship management.
• Professionally represent the CEO through effective communication, both in-person, over the phone, and in written correspondence.
• Collaborate with the Chief of Staff to tend to the ever changing personal and professional needs of the CEO.
• Provide valuable support by participating in special ad hoc projects, contributing to the successful execution of key initiatives.
• Conduct in-depth research on various topics, including doctors, restaurants, and projects, to assist the executive in making informed decisions.
• Arrange and coordinate frequent travel arrangements, prioritizing the executive's personal and professional needs.

Qualifications:

• The ability to multitask and juggle multiple tasks and prioritize responsibilities.
• Self-motivated and detailed-oriented individual with strong communication and organizational skills.
• Proficiency with Microsoft Office.
• 5+ years of office administration experience supporting C level executives.
• Flexibility and savviness to support the CEO’s endeavors with minimal structure.
• Critical thinker with the ability to multitask in an organized manner.

Base Salary: $100k-$140k

The above salary range represents Advice's good faith and reasonable estimate of the possible base compensation range at the time of posting and is not reflective of the total compensation package, which may also include benefits, equity and other non-cash incentives.

Please send your resume for immediate consideration to: [email protected]

If this particular role isn't the ideal fit, please feel free to forward your resume to the email above to explore other available opportunities. Please also feel free to share this posting with anyone in your network who might be open to learning more. Referrals are always appreciated!

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