Executive Personal Assistant To The Chief Executive Officer

Executive Personal Assistant to CEO—ICBD Holdings

Fort Lauderdale, FL

About ICBD Holdings

ICBD Holdings is a successful, fast-growing company with the culture of a startup but the resources and experience of an established firm. We offer comprehensive marketing, IT, HR, and accounting solutions exclusively to other assets that share common control within the healthcare sector. Our premier suite of companies includes an industry-leading, fast-growing autism care/ABA therapy provider with clinics in multiple states and other behavioral healthcare businesses.

Why You’ll Love This Job:

· Managing the lives of an ultra-high-net-worth CEO/founder and his family sounds exciting and appealing to you.

· Having each day be uniquely different from the last is something you appreciate (you’ll never be bored)

· Travel and event planning is a labor of love and fun for you.

· Adding value to people’s lives with your brand of service excellence, efficiency and organization is second nature

The Executive Personal Assistant to the CEO will have unique opportunities and a wide range of responsibilities in confidentially managing the personal affairs of the CEO and his family. Reporting to the company Chief of Staff and working with office-based Executive Assistants, this position will manage the house staff of a 10,000-square-foot estate in the beautiful Las Olas area of Fort Lauderdale. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

What You'll Do

· Manage the house staff (estate manager, boat captain, nanny, and housekeeper), including scheduling and reviewing performance.

· Maintain personal insurance policies (medical, home, vehicle, valuables), vehicle registrations, subscriptions, memberships, financial accounts, passport renewals, and credit card expirations for all family members.

· Collaborate with the CEO to create unique, memorable, and exclusive travel experiences.

· Plan all travel, including flights, aircraft management, hotels, activity and dinner reservations, international travel authorizations and visas, meal delivery, and transportation (collaborating with office-based Executive Assistant). This includes triple-checking ALL travel plans with hotels, plane managers, etc.

· Plan all personal events, including catering, décor, invites, RSVPs, and other event-planning details.

· Travel in advance of CEO on certain trips to ensure all details are covered prior to CEO touching down.

· Arrange event tickets, including distributing tickets to guests and downloading CEO’s tickets into his mobile-device wallet.

· Work with CEO’s family to meet their needs (e.g., flights for children to come home, school-related tasks, personal appointments, etc.

· Coordinate with Estate Manager to ensure location and scheduling of cars and boats.

· Work with vendors (salespeople, insurance, etc.) to complete acquisitions of vehicles, houses, boats, jewelry, etc., coordinating payments with office-based Executive Assistants.

· Manage household maintenance and service requests (pest control, lawn maintenance, pool maintenance, etc.) through Estate Manager.

· Maintain household inventory of toiletries, grocery items and cleaning supplies.

· Collaborate with the CEO on a gifting program (both personal and professional), including inventory, finding unique gifts, wrapping, tracking, purchasing, and sending.

· Coordinate services for move management and ground transportation to ensure easy family transitions between residences when necessary.

· Work with company Events Department to manage all aspects of CEO events.

· Use the utmost discretion to protect the privacy of the CEO and his family.

· Coordinate with medical professionals on the CEO’s medical conditions when necessary.

Requirements

Education, Work-Experience, and Other Requirements

· Bachelor’s degree

· 5-plus years of experience in a private/formal home administrative environment

· 7 years of experience as a personal assistant

· Ability to work in an environment with young children and two dogs

· Availability for moderate travel

· Willingness to maintain clean background and drug screenings, keep a clean driving record, and sign a confidentiality agreement

· Ability to work independently and work extended hours as needed

· Authorization to work in the United States

Expertise Needed

· Expert-level skills with PC/mobile-device technology

· Exceptional organizational, planning, and time-management skills

· Positive, proactive energy

· Keen desire to be of service with a “no-task-too-big-or-small” mentality

· Natural ability to stay motivated

· Team-player spirit, friendly attitude, and calm demeanor

· Clear communication style

· Ability to grasp concepts quickly while being discrete and keeping confidentiality

· Poised, professional, and polished style in all encounters

· Excellent written, oral, and telephone communication skills infused with the utmost level of customer service

· Aptitude for critical thinking, problem-solving, and decision-making

· Strong sense of character, ethics, commitment, and reliability

· Flexibility with hours and schedule; available to work overtime as needed

· Must be able to lift up to 35lbs

· Must have a valid passport, driver’s license, and US work authorization

Benefits

· Three weeks of paid time off to start

· 100% company-paid medical insurance plan option

· Dental, vision, long-term disability, and life insurance

· Generous 401(k) with up to 6% employer match

ICBD Holdings Culture

ICBD Holdings is a supercharged environment committed to positively impacting its team members through collaborative support behind our philosophy: “Empowering Your Ambition.” Our team members provide a highly supportive, high-performance work environment.

If you're ready to take on a challenging and rewarding role that will make a real impact on the success of our organization, we want to hear from you! Apply today and become a part of our dynamic team!