Executive Assistant To Coo

Global organization in the Miami downtown area looking for an Executive Assistant to support their CEO.

Responsibilities:

1. Executive Support to COO a. Completes a wide variety of administrative tasks including managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

b. Plans, coordinates and ensures the schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the COO’s time etc.

c. Researches, prioritizes and follows up on incoming issues and concerns addressed to the COO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

d. Provides a bridge for smooth communication between the COO and internal Departments; demonstrating leadership to maintain credibility, trust and support with Senior Management staff. e. Works closely and effectively with the COO keeping him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer".

f. Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the COO, and some of which may have organizational impact. g. Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the COO's ability to effectively lead the Company.