Executive Assistant And Senior Operations Specialist - Hybrid Remote

Advantages Of Joining Employer

• Opportunity to work for a dynamic department that provides service to the UVM Health Network
• Chance to work with a proactive and resourceful team that prioritizes quality service
• Focused on promoting diversity, equity, and inclusion in the workplace
• Hybrid work environment that encourages collaboration and innovation
• Encourages ongoing learning and professional growth

Job Responsibilities

Executive Support

• Provide executive-level support with appropriate discretion
• Maintain a positive and proactive demeanor while interacting with executives
• Manage executive administrative and scheduling needs for the Network Vice President of Communications and Engagement Strategies

Financial Management

• Identify duplication and explore available resources to support planned and unplanned projects
• Anticipate spending for internal and outsourced services
• Work with a focus on effectively managing costs
• Provide overall department and project cost accounting expertise – planning, organizing, reconciling, forecasting
• Oversee Shared Service budget management for yearly, quarterly, and special project planning and tracking

Requirements

• High level of performance, service, and necessary discretion to serve effectively as an executive assistant in a fast-paced environment
• Expertise in working with digital project management systems
• Excellent listening, negotiating, and problem-solving skills
• Five years of proven experience in project/operations management in a high-volume, fast-paced environment
• Bachelor's degree in communications, marketing, administration, project management, or business preferred
• Eight years of budget and reporting management experience
• Proactive problem-solving in the financial accounting and administrative space

Additional Information

• All offers of employment are contingent upon successful completion of a background check
• This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
• Employer is an equal opportunity employer and welcomes candidates from diverse backgrounds

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