Administrative Secretary Jobs

Provide administrative support for the Office of Continuing Medical Education. Maintain database using CME Tracker in documenting attendance for all CME activities. Coordinate fiscal and registration functions that support all activities.

• Assist the CME Assistant Dean as necessary to meet the goals of the CME office.
• Draft and monitor evaluations for all CME activities and disseminate follow-up evaluations when needed.
• Communicate with CME Committee members regarding upcoming meetings.
• Prepare Cash and Credit Journals and allocate all incoming credit card, check and cash payments accordingly.
• Distribute course registration confirmations electronically.
• Assist with reconciling internally designated grants.
• Answer the phone and route calls appropriately.
• Manage and modify department website.
• Order office supplies as needed.
• Maintain CME database by monitoring and/or entering details associated with CME activities.
• Maintain office files.
• Various typing, filing, copying, faxing, and mailing.
• Assisted with the promotion of conferences, grand rounds, and on-line courses
• Assist the office with conference and grand rounds needs upon request.
• Coordinate entire registration process including onsite.
• Performs other duties as assigned.

High school diploma plus three years secretarial/administrative support experience required. Bachelor’s Degree and/or experience in health related field or education preferred but not necessary. Must have proficient computer skills and be able to learn new software applications. Basic decision making skills, as well as math skills, use of a calculator, Microsoft Office, Microsoft Excel, typing, use of fax machine and telephone skills required.

US-VA-Norfolk