Executive Administrative Assistant Jobs

At IDEA AUTO GROUP, we believe our team deserves to work in a supportive, competitive, family environment. It all starts here: with our people, our team. If they are supported, encouraged, and believed in, our team members will pass along all of that awesomeness to our customers. During the last five years, IDEA Auto Group's Toyota of Cedar Park has experienced remarkable growth and surpassed previous records. We continue to set an example for our industry by challenging the norm and elevating expectations. Join our dynamic team and "Experience the Difference!"
What We Offer

• Promote from within
• Medical, vision, and dental insurance
• Team environment
• Partners with our community
• Paid vacation time
• Career progression/growth opportunities
• Outstanding company culture
• Paid vacation and sick leave
• Pay commensurate with experience and skills.
• 401k plans
• Ongoing training and development
• Importance on work/life balance

Executive Administrative Assistant
Duties/Responsibilities:

• Will occasionally work on special projects for/with the leadership team.
• May perform office tasks including maintaining records and ordering supplies.
• Performs other related duties as assigned.
• Runs both professional and personal errands, as needed.
• Performs clerical and administrative tasks including drafting emails, letters, memos, reports, and other documents.
• Manages calendar.
• May assist with event planning, as needed.
• Schedules and attends meetings as needed, taking notes and recording minutes.
• Arranges travel and accommodations, makes purchases and pays bills, as directed.
• Provides high-level administrative support and assistance to the Dealer Principal.
• May review incoming communication or memos, determine importance, and summarize and/or distribute content appropriately.

Required Skills/Abilities:

• Excellent organizational skills and attention to detail.
• Some evenings and weekends are required.
• IT expertise needed to help with desktop pc, laptop, mobile devices, etc.
• Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
• Discretion and confidentiality required.
• Excellent verbal and written communication skills.
• Comfortable and confident dealing with high level executives.
• Ability to function well in a high-paced and, at times, stressful environment.
• Flexible availability.
• Extremely proficient with Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, Teams, etc,
• Excellent time management skills with a proven ability to meet deadlines.
• Some travel between dealerships may be required.

Education and Experience:

• Bachelor’s degree in Business Administration or related field preferred.
• At least three years of related experience required, five years of experience preferred.

Physical Requirements:

• Must have a clean driving record and be able to pass a background check and drug screening.
• Must be able to lift up to 20 pounds at times.
• Prolonged periods sitting at a desk and working on a computer.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.