Coordinator, Sync Jobs

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At Warner Music Group, we’re a global collective of music makers and music lovers, tech innovators and inspired entrepreneurs, game-changing creatives and passionate team members. Here, we know that each talent makes our collective bolder and brighter. We are guided by four core principles that underpin everything we do across all our diverse businesses:

• Innovation and Insight: Pushing the boundaries requires the best information and the boldest imagination. We use both to create the future.
• Global Growth, Local Expertise: Music is a global language. Through communication and collaboration, our success can come from anywhere and translate everywhere.
• Music is Everything: Music is our passion, and we can never get enough. Tastes, trends, and tech will change, but great artists and songwriters will always be our driving force.
• Empowered by People: Like the artists we serve and the music they make, our differences make us stronger. This is a place where every talent can belong and build a career.

We remain committed to Diversity, Equity, and Inclusion. We know it fosters a culture where you can truly belong, contribute, and grow. We encourage applications from people of any age, gender identity, sexual orientation, race, religion, ethnicity, disability, veteran status, and any other characteristic or identity.

Consider a career at WMG and get the best of both worlds – an innovative global music company that retains the creative spirit of a nimble independent.

Job Title: Department Coordinator, Sync

A little bit about our team:

The sync team is a collaborative group of creatives who are responsible for placing Warner Records' music in films, trailers, television series, video games, promos, and sports programming.

Your role:

As a key member of the Sync Department, you will support a wide catalog of music and interact with various clients across all areas of media. This role will serve as the administrative core of our team and will play a pivotal role in creative support. We are looking for a team member with a basic knowledge of the field of sync, strong attention to detail, well-developed organizational skills, and an extremely proactive approach to both immediate and long-term department goals.

Here you’ll get to:

• Acquire music files from internal partners (A&R, A&R Admin, etc.), ingest music into our internal system, and prepare music to be sent to clients for e-blasts and specified pitches
• Represent Warner Records at concerts, showcases, listening events, playbacks, mixers, and other events on a regular basis.
• Daily assess our department’s vast music library, ensuring all music files have accurate metadata.
• On occasion, help organize artist showcases for Warner Records artists
• Create, update, and proofread documents, spreadsheets, and presentations on behalf of our team
• Supervise the team's Emerging Talent Associate
• Actively participate in weekly Warner Records department meetings and contribute ideas on how we as a team can develop, grow, and promote our artists, specifically within the sync world
• Coordinate ticket solicitations for the Department
• Liaise with various internal partners across Warner Records to gather artist information
• Work with the team on the creation of targeted email blasts and themed playlists
• Manage the calendar and scheduling on behalf of the Department and Department Head for meetings with artists, clients, and internal partners
• Attend and take notes at general marketing and artist-specific planning meetings for the Department
• Lead all aspects of the maintenance of the team's contact database and shared drive to ensure contacts, files, records and publications are up to date

About you:

• Experience in creating visually compelling reports and creative decks to convey key take aways in a professional and concise manner
• Strong verbal and written communication skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Genuine lover of music, sync, and visual media. Avid watcher of films and television, active concertgoer, and fervent music listener.
• Creative problem solver who is proactive, strategic, and analytic
• Thorough knowledge of Canva and DISCO
• Excellent at time management, has a robust work ethic, high attention to detail, and thrives in a fast-paced, multi-tasking environment

We’d love it if you also had:

• Minimum of 1 to 2 years of experience in an administrative and departmental support role within the Music Industry or a satisfactory equivalent of education, training, and experience in related fields and/or educational disciplines, sufficient to qualify for the requirements of the position
• A natural affinity toward pop culture and regularly participate in social media conversations surrounding current pop culture trends and events
• Knowledge of music publishing and marketing
• Keen and professional insight into how social media platforms are used to successfully promote commercial successes and an awareness of the next generation’s creators of visual media

About us:

As the home to 300 Elektra, Asylum, Atlantic, East West, FFRR, Fueled by Ramen, Nonesuch, Parlophone, Rhino, Roadrunner, Sire, Warner Records, Warner Classics, and several other of the world’s premier recording labels, Warner Music Group champions emerging artists and global superstars alike. And our renowned publishing company, Warner Chappell Music, represents genre-spanning songwriters and producers through a catalogue of more than one million copyrights worldwide. Redefining what it means to be a music company in the 21st century, our consumer brands include trend-setters like UPROXX, Songkick, HipHopDX, and EMP. We’re the home to WMX – the next generation services division that connects artists with fans and amplifies brands in creative, immersive, and engaging ways – and Alternative Distribution Alliance (ADA) – the ground-breaking global distribution company for independent artists and labels.

Together, we are Warner Music Group: Music With Vision & Voice.

Love this job and want to apply?

Click the “Apply” link at the top of the page, or apply directly with your LinkedIn. Applying with LinkedIn will import all of the information you put in your profile, but will still allow you to upload a resume and cover letter.

Don’t be discouraged if you don’t hear from us right away. We’re taking our time to review all resumes, and to find the best people for WMG.

Thanks for your interest in working for WMG. We love it here, and think you will, too.

Salary Range

$19.75 to $25.00 Hourly

Salary ranges are included for job postings where required by law. The actual base pay is dependent upon many factors, such as work experience and business needs. The pay range is subject to change at any time dependent on a variety of internal and external factors.

WMG is committed to inclusion and diversity in all aspects of our business. We are proud to be an equal opportunity workplace and will evaluate qualified applicants without regard to race, religious creed, color, age, sex, sexual orientation, gender, gender identity, gender expression, national origin, ancestry, marital status, medical condition as defined by state law (genetic characteristics or cancer), physical or mental disability, military service or veteran status, pregnancy, childbirth and related medical conditions, genetic information or any other characteristic protected by applicable federal, state or local law.

Copyright © 2023 Warner Music Inc.

Links to relevant documents:

2023 Benefits At A Glance.pdf

EVerify Participation Poster.pdf

Right To Work - English.pdf

Right to Work - Spanish.pdf