Administrative Support Specialist Jobs

DatePosted

4/13/2023 12:00:00 AM

FirstLocation

Atlanta, Georgia

33.7483

Location

Atlanta, Georgia, Cincinnati, Ohio, Morgantown, West Virginia, Spokane, Washington, Bruceton, Pennsylvania

Department

Department of Health and Human Services

Agenc

Centers for Disease Control and Prevention

SubAgenc

National Institute for Occupational Safety and Health (NIOSH)

MajorDuties

As an Administrative Support Specialist you will: Serve as an administrative support specialist with responsibility for providing a broad range of administrative services Evaluate the quality, effectiveness, and responsiveness of services provided and initiate improvements where possible Provide general administrative support related to office supplies, office property, or office moves Complete all travel arrangements for staff members, including making necessary reservations and obtaining tickets prior to departure Prepare travel orders, requests for travel authorization, and travel vouchers Process time and attendance, training requests, onboarding all employees to include mandatory trainings, obtaining ID badges and cardkeys

Education

Education completed in colleges or universities outside the United States may be used to meet the education requirements. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States. For more information on how foreign education is evaluated, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications.

Requirements

US Citizenship is required. Background Investigation may be required. One-year probationary period may be required. Travel, transportation, and moving expenses will be paid: No Bargaining Unit Position: Yes Drug Screening Required: No Promotion potential: No Supervisory position: No Time in grade (TIG) must be met at the closing date of the announcement. All qualification requirements must be met by the closing date of the announcement. In accordance with Executive Order 12564 of September 14, 1986, The Department of Health and Human Services (HHS) is A Drug-Free Federal Workplace. The Federal government, as the largest employer in the Nation, can and should show the way towards achieving drug-free workplaces through programs designed to offer drug users a helping hand, and at the same time demonstrating to drug users and potential drug users that drugs will not be tolerated in the Federal workplace. The use of illegal drugs, on or off duty, by Federal employees is inconsistent not only with the law-abiding behavior expected of all citizens, but also with the special trust placed in such employees as servants of the public. Applicants tentatively selected for this position may be required to submit to urinalysis to screen for illegal drug use prior to appointment and be subject to reasonable suspicion and post-accident drug testing upon hiring. If required to submit to urinalysis, the appointment to the position will be contingent upon a negative applicant drug test result. In order to demonstrate commitment to the HHS goal of a drug-free workplace and to set an example for other Federal employees, employees not in a testing designated position may volunteer for unannounced random testing by notifying their Drug-free Federal Workplace Program Point of Contact upon hiring.

Evaluations

Once the application process is complete, a review of the resume and supporting documentation will be made and compared against your responses to the assessment questionnaire to determine if you are qualified for this job. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility. Additional selections may be made for similar positions across the Department of Health and Human Services (HHS) within the local commuting area(s) of the location identified in this announcement. By applying, you agree to have your application shared with interested selecting official(s) at HHS. Clearance of CTAP/ICTAP will be applied for similar positions across HHS. Your qualifications will be evaluated and rated on the following competencies (knowledge, skills, abilities, and other characteristics): Ability to communicate in writing Ability to communicate orally Knowledge of administrative procedures and practices governing budget, procurement, personnel, and other administrative functions Knowledge of the mission, programs, operations, and relationships of the serviced organization to provide administrative services

HowToAppl

To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. A complete application package must be submitted by 11:59 PM (EST) on 04/26/2023 of this announcement to receive consideration. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application. Follow the prompts to select your r�sum� and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/. If you are unable to apply online: Please contact the CDC Helpdesk by phone (770) 488-1725 or email [email protected]. Applicants are strongly encouraged to apply online. Applying online, through your USAJOBS account, will expedite the application process and allow you to check your application. If you utilize the Alternate Application method, your USAJOBS account will not display this application or status updates related to this application. Career Transition Assistance Plan (CTAP): For information on how to apply as an CTAP eligible see http://opm.gov/rif/employee_guides/career_transition.asp#ictap. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85.0 or above on the rating criteria for this position.

WhatToExpectNext

Once the online questionnaire is received you will receive an acknowledgement email that your submission was successful. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 45 days of the closing date of this announcement. You will receive notice via email once this process is completed (generally 4-6 weeks). Your position may be eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. HHS has a critical preparedness and response mission: HHS protects the American people from health threats, researches emerging diseases, and mobilizes public health programs with domestic and international partners. In support of this mission, HHS offers its employees the opportunity to volunteer to become Federal Civilian Detailees and contribute their unique skills through voluntary temporary assignments to humanitarian emergencies or Departmental priorities countering new and emerging health, safety, and security threats.

RequiredDocuments

To apply for this position, you must submit a complete Application Package which includes: 1. Your r�sum� showing name, work schedule, hours worked per week, dates (month/year) of employment and duties performed. Provide your pay plan, series and grade in your resume, (i.e., GS-0301-9). Do not include the following types of information in your profile or resume: Classified or government sensitive information Social Security Number (SSN) Photos of yourself Personal information, such as age, gender, religious affiliation, etc. Encrypted and digitally signed documents 2. Other supporting documents: Cover Letter, optional SF-50, Notification of Personnel Action (The SF-50 should reflect a # 1 or 2 for your tenure code in Item # 24, and a # 1 in item # 34 of the document), if applicable Time-In-Grade: If you are applying for a higher grade, but your SF-50 doesn't clearly demonstrate you meet the 52-week time-in-grade requirement, you may need to provide an additional SF-50, or equivalent. (e.g., Promotion with an effective date more than one (1) year old, Within-Grade-Increase at the highest grade held.) Transcripts (required if you are basing all or part of your qualifications on education)* Career Transition Assistance Program (CTAP) documentation, if applicable (e.g., Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal). *Note: You may submit an unofficial transcript or a list of college courses completed indicating course titles, credit hours, and grades received. An official transcript from an accredited educational institution is required if you are selected for the position. For Active Duty USPHS Commissioned Corps Officers Submit your latest Personnel Order (PHS-7063) as an USPHS Active Duty Commissioned Corps Officer For USPHS Commissioned Corps Call-To-Active Duty (CAD) Candidates: In lieu of PHS Personnel Order (PHS-7063), submit an official copy of your USPHS CAD Medical and Professional Boarding notifications stating you are physically qualified and recommended for appointment. Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

Benefits

OtherInformation

Positions may be available in multiple locations across the United States, or eligible for telework and remote work opportunities, based on the Center for Disease Control and Prevention's (CDC's) Workplace Flexibilities Policy. The salary listed is Rest of U.S. (RUS). Locality pay will be adjusted to reflect location negotiated after selection. This is not a remote position. If selected, you will be required to sign a Statement of Understanding (SOU) for negotiable location requirements. Find more information on locality and pay scales. The salary listed is Rest of U.S. (RUS). Locality pay will be adjusted to reflect location negotiated after selection. If selected, you will be required to sign a Workplace Flexibilities Agreement. Find more information on locality and pay scales. To Remain An Active Duty USPHS Commissioned Corps Officer Join more than 6,500 highly qualified public health professionals as part of the U.S. Public Health Service. Overseen by the Surgeon General, you will be part of an elite and diverse team of professionals essential to public health leadership and exemplary clinical service. PHS Officers interested in performing the duties of this position with the Commissioned Corps, you are welcome to apply and receive a courtesy referral. Note that a courtesy referral is not a competitive civil service process and does not provide civil service status for the selected employee. Click Here for the comparison chart of Commissioned Corps ranks to civil service, which advises you on potential billet rankings. This position is eligible for inclusion in the Bargaining Unit. If the duty station is finalized in Atlanta, Georgia, employees in this position will be represented by the AFGE Local 2883, (BU Code - 1872). If the duty station is finalized in Bruceton, Pennsylvania, employees in this position will be represented by the AFGE Local 1916, (BU Code - 2308). If the duty station is finalized in Cincinnati, Ohio, employees in this position will be represented by the AFGE Local 3840, (BU Code - 2046). If the duty station is finalized Morgantown, West Virginia, employees in this position will be represented by the AFGE Local 3430, (BU Code - 2169 ). If the duty station is finalized in Spokane, Washington, employees in this position will be represented by the AFGE Local 1916, (BU Code - 5919). Additional selections may be made within the same geographical location CDC-wide. Recruitment and/or relocation incentives may be authorized. Males born after December 31, 1959 must be registered or exempt from Selective Service (see http://www.sss.gov). To view the questionnaire, click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11912622 If you are unable to apply online, please contact the CDC Helpdesk by phone (770) 488-1725 or email [email protected]. Applicants are strongly encouraged to apply online. Applying online, through your USAJOBS account, will expedite the application process and allow you to check your application. If you utilize the Alternate Application method, your USAJOBS account will not display this application or status updates related to this application.

KeyRequirements

WithinArea

False

CommuteDistance

0

ServiceType

01

AnnouncementClosingType

01

SecurityClearance

Other

DrugTestRequired

False

AdjudicationType

Credentialing,Suitability/Fitness

PositionSensitiviti

Non-sensitive (NS)/Low Risk

HiringPaths

FED-INTERNAL-SEARCH, FED-TRANSITION

JobAnnouncementNumber

HHS-CDC-IMP-23-11912622

SalaryRange

$57118.0 to $78406.0/PA

MinimumRange

MaximumRange

OpenPeriod

4/13/2023 12:00:00 AM to 4/26/2023 11:59:59 PM

ScheduleType

Full-Time

AgencyMarketingStatement

The Centers for Disease Control and Prevention (CDC), a major operating component of the Department of Health and Human Services, is the nation's leading science-based, data-driven, service organization that protects the public's health. For more than 75 years, we have put science into action to help children stay healthy so they can grow and learn; to help families, businesses, and communities fight disease and stay strong; and to protect the public's health. In addition, CDC also has a critical preparedness and response mission: we protect the American people from health threats, research emerging diseases, and mobilize public health programs with domestic and international partners. CDC's 24/7 Emergency Operations Center (EOC) unites highly trained experts, well established processes, and state-of-the-art technology to coordinate resources and information as CDC responds to emergencies worldwide. Every CDC employee has a role in supporting public health emergency management, whether through temporary assignments to emergency responses or sustaining other CDC programs and activities while colleagues respond. CDC offers exciting and dynamic opportunities in Public Health with global impact. Examine how you can use your talent, training, and passion to help CDC continue as the world's premier public health organization. Please visit www.cdc.gov for more information.

JobSummar

As a global leader in public health & health promotion, CDC is the agency Americans trust with their lives. In addition to our everyday work, each CDC employee has a role in supporting public health emergency management, whether through temporary assignments to emergency responses or sustaining other CDC programs and activities while colleagues respond. Join our team to use your talent, training, & passion to help CDC continue as the world's premier public health organization. Visit www.cdc.gov

QualificationsRequired

Minimum Qualifications: Applicants must have one year of specialized experience at or equivalent to the GS-07 grade level of in the Federal service as defined in the next paragraph. Specialized experience is experience which is directly related to the position which has equipped the applicant with the particular knowledge, skills and abilities (KSAs) to successfully perform the duties of the position to include experience providing a broad range of administrative services to an organization. OR have a master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related, from an accredited college or university; OR have a combination of specialized experience and graduate education as described above and when combined meets 100 percent of the requirement. Documenting Experience: In accordance with Office of Personnel Management policy, federal employees are assumed to have gained experience by performing duties and responsibilities appropriate for their official series and grade level as described in their position description. Experience that would not normally be part of the employee's position is creditable, however, when documented by satisfactory evidence, such as a signed memorandum from the employee's supervisor or an SF-50 or SF-52 documenting an official detail or other official assignment. The documentation must indicate whether the duties were performed full time or, if part time, the percentage of times the other duties were performed. It is expected that this documentation is included in the employee's official personnel record. In order to receive credit for experience in your resume that is not within the official series and grade level of your official position, you must provide a copy of the appropriate documentation of such experience as indicated above. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

AgencyContactInfo

CDC HELPDESK 1600 Clifton Road NE Atlanta GA US 30333

Telephone

(770) 488-1725

Email

JobCategor

Miscellaneous Administration And Program

SeriesAndGrade

0301- GS-9/9

IsPositionLocationForeign

0

PositionsCount

1

Placeholder1

1001

Placeholder2

Internal to an agency - appears on USAJOBS, Career transition (CTAP, ICTAP, RPL)

score

1.0