Administrative Assistant - Austin (Part-Time)

About Jeremiah Program

Jeremiah Program (JP) is a nonprofit organization helping single mothers invest in themselves so they can thrive and take steps towards economic mobility by helping them access higher education, affordable childcare, housing, skills training, and career development. JP envisions a world where poverty is no longer feminized; where race is not divorced from gender; where career and financial opportunities are not gentrified; and where women who experience poverty not only hold a seat at the table but hold the mic and curate the agenda.

Jeremiah Program offers one of the nation’s most successful strategies for disrupting poverty, two generations at a time. At JP, we believe that no mother should have to make the untenable choice between investing in herself or supporting her children. Our holistic approach invites single mothers into the leadership tent and encourages families to bring all of their identities to bear in achieving their goals in pursuit of economic mobility.

Founded in 1993, this year JP is supporting over 1,000 moms and kids across nine residential and non-residential campuses: Austin, Baltimore, Boston, Brooklyn, Fargo, Las Vegas, Minneapolis, St. Paul, and Rochester.

Position Summary

The Administrative Assistant is responsible for the daily support of the campus as well as assisting with the execution of projects and events. This position provides overall support to the Leadership Team (LT).

Primary Responsibilities

Administrative Support

• Work in conjunction with Development staff on ED portfolio contacts
• Assist with higher-level projects and special assignments as directed by the Executive Director
• Ensure ED has necessary support materials for meetings and appointments
• Support ED in scheduling appointments/meetings and managing calendar
• Create written communications for staff, board, committees, donors and other constituents

Office Management

• Interface with the community by fielding and responding to incoming phone calls and emails
• Maintain contact information for all Jeremiah Program Campus constituents in Raiser’s Edge
• Supervise volunteers as assigned.
• Maintain customer confidence and protect operations by keeping information confidential

Special Projects

• Conduct subject research as requested.
• Assist with social networking i.e. – Facebook, blog, and Twitter development.
• Assist with event registrations and surveys i.e. – EventBrite, Survey Monkey.
• Assist with higher-level projects and special assignments as directed by the Executive.
• Assemble materials, and synthesize documents as necessary to complete special reports or assignments.

Leadership

• Participate in staff meetings by providing input to ensure quality programming and service delivery
• Maintain professional conduct at all times and contribute to the inclusiveness and safe learning environment of Jeremiah Program, in conjunction with the mission.
• Leverage volunteers and interns to increase organizational capacity within Administration
• In a team environment, interact with management, program participants, and volunteers to improve service delivery and further the development of the participants.
• Communicate positively and respectfully with staff, board, volunteers, and participants

Professional Experience/Qualifications

• Maintain customer confidence and protect operations by keeping information confidential.
• Highschool diploma/GED required; Associate’s degree in administration preferred.
• Strong attention to detail, with a commitment to high-quality work.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.
• Knowledgeable of community resources.
• Ability to work independently and as a team member.
• Minimum 2+ years of related experience; or equivalent combination of education and experience.
• Ability to handle fast-paced situations and problem solve.
• Ability to interface with both office staff and committee/board chairs in a manner that reflects the core values of the Jeremiah Program.
• Experience in a childcare setting is a plus.
• Experience working with diverse populations.
• Excellent written and oral communication and organizational skills demonstrate the ability to prioritize and handle multiple tasks.

Salary & Benefits

Compensation for this role is set at an hourly rate starting at $19.00 per hour commensurate with relevant experience and qualifications and in alignment with internal equity. Additionally, we offer medical, dental, vision, and supplemental benefits as well as retirement plans and a generous vacation package.

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