Administrative Assistant I - Brownwood Part Time

Administrative Assistant I - Brownwood Part Time - ( 2302458 )

Position Information

TxDOT’s Brownwood District is searching for a Part - time Administrative Assistant I for our District Headquarters in Brownwood, TX! This position would hold a front office presence and perform administrative, office support -related tasks such as: organizing, improving and implementing filing systems and operational databases. This work requires poficiency with computer software, email, and budgets as well as; professional communication and timely responses via phone or email to members of the public, coworkers, safety professionals, mid to high level management and local government stakeholders.

This is a critical role within the District with ample opportunity for advancement within the organization. Our District Office has a great work- life balance and a family atmosphere where everyone is willing to help and teach others. The ideal candidate needs to be service driven, hardworking, motivated, and willing to jump in and help out where needed.

This is a part - time position with a weekly schedule of: Wednesday 12pm -5pm, Thursday 8am -5pm and Friday 8am -5pm

Salary/ Plan Grade:
A13: $14,719.50 - $23, 194.00/ yearly

Minimum Salary : 14,719.50 Maximum Salary : 23,194.00 Pay Basis : Yearly Work Locations : Brownwood District Headquarter 2495 HWY 183 N Brownwood 76802 Travel : Yes, 5 % of the Time Shift : Day Job Shift Details : Wednesday 12pm -5pm ; Thursday 8am -5pm and Friday 8am -5pm Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

• Tuition Assistance Program
• On the Job Training
• Health Premiums paid at 100% for full-time employees
• Retirement Pension
• Comprehensive Wellness Program/Wellness Leave Incentives
• Paid Leave/Holidays
• Career Development Programs/Opportunities for advancement
• Alternative Work Schedules
• Low Turnover

For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Performs other job responsibilities as assigned.
• Prepares and distributes correspondence.
• Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information
• Processes receipts and invoices for payment
• Enters and retrieves data on a computer.
• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Delivers and picks up confidential or time sensitive mail/correspondence
• Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district

Minimum Qualifications:

Education: High School Grad or Equivalent in general high school studies.

Licenses and Certifications:

Valid driver’s license. This position requires driving a state vehicle.

Competencies:

• Protects sensitive and confidential information
• Maintaining a safe working relationship
• Maintaining effective working relationships with others
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Applicable laws, rules, and regulations
• Using computers and applicable programs, applications, and systems
• Follow verbal and written instructions
• Communicating technical information effectively
• Preparing technical/statistical reports

Physical Requirements and Working Conditions:

• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
• Sitting - prolonged periods of time
• Standing-prolonged periods of time
• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)

Job : Exec/Admin/Clerical/Legal

Schedule : Part-time

Employee Status : Regular

Job Type : Standard

Job Level : Entry Level

Job Posting : Jul 24, 2023, 10:26:33 AM Unposting Date : Aug 4, 2023, 11:59:00 PM

State Job Title/s : Administrative Assistant III State Job Code/s : 0154

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Applicant Information

The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.

Please click this link to read the information for applicants: Additional Applicant Information