Part-Time Administrative Assistant Jobs

ESSENTIAL DUTIES AND RESPONSIBILITIES: The below statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required. This description is subject to modification as the needs and requirements of the position change. Responsible for performing general office duties; schedules appointments and/or activities; processing applicable forms and documents while maintaining confidentiality and providing courteous customer service; Be able to respond during emergency situations and assist in the Emergency Operations Center. Communicate and act as liaison with other City Departments as well as other agencies and businesses. Prepare various reports for submission to Municipal, State and Federal authorities. Maintain sensitive information files and restrict access to files and information. Performs data entry, maintains filing and scanning; Answer telephones in a professional manner and assist and direct the caller to appropriate person. Process and distribute investigative cases to Department, Municipal, and County governments. Assist in the preparation and documenting of budget. Contributes to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures or backgrounds. Provide administrative support to the department and contribute to the overall success of the department by performing other duties as assigned. Subject to 24- hour recall: The City reserves the right to require an employee in this position to work overtime including during emergency situations (defined as any natural or man-made disaster that may or may not necessitate the relocation of City personnel or citizens). In the event of an emergency and/or a required evacuation, the incumbent may be required to remain at work to provide needed services or perform essential duties for the benefit of the general public including services or duties different from those performed in the normal course and scope of the position. KNOWLEDGE, SKILLS & ABILITIES: To perform in this position successfully, and individual(s) must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Advanced proficiency skills in Microsoft Office products Provides attention to detail Proficiency in use of internet for research purposes Effective communication skills, both written and verbal Ability to maintain confidential information Excellent customer service skills Utilizing communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, and others to sufficiently exchange or convey information and to receive work direction Applicable Federal, state, and local laws, codes, regulations and/or ordinances. EDUCATION, EXPERIENCE AND TRAINING (Certification/Licensure): The preferred way to obtain the minimum knowledge, skills and abilities to perform the essential duties and responsibilities of this position are listed below. The City reserves the right to allow substitutions in the event that a candidate or incumbent exceeds requirements in one area but may be deficient in another. Valid Texas Driver's License; High school diploma, GED or equivalent, and three (3) years of administrative/clerical experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Pass background investigation including CJIS requirements. ADA AND OTHER REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals to perform the essential functions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work. The City of Stafford is an Equal Opportunity Employer Job Posted by ApplicantPro