Administrative Services Assistant Iii

Bargaining Unit: Local 21 - Non-Supervisory Management
Contra Costa County is looking to fill an Administrative Services Assistant III position. While the Administrative Services Assistant III is a county-wide classification, there are currently two (2) vacancies in the District Attorneys Office. One vacancy is in the Department's Administrative Services Unit and the other is in the Department’s Investigations Division. The primary function of the Investigations Division is to provide investigative support in the prosecution of criminal cases. Currently, the Investigation Division consists of 21 sworn peace officers/investigators and four case preparation assistants. Candidates with law enforcement work experience are highly encouraged to apply for this position in the Investigations Division.
Why join Contra Costa County's District Attorney's Office?
The District Attorney’s Office employs over 230 employees and has a FY 2022-23 annual budget of over $51 million. The mission of the District Attorney's Office is to seek justice and enhance public safety for all our residents by fairly, ethically, aggressively, and efficiently prosecuting those who violate the law, and by working to prevent crime.
The District Attorney’s Office is committed to protecting the public’s safety and providing assistance to those harmed by violence. We continue to find ways to modernize our Office as we focus on the community’s needs to ensure Contra Costa County remains a safe and welcoming place to live and work.
The District Attorney’s Office reviews every police report submitted to the Office in this county of 1.1 million residents. With 19 cities in the jurisdiction, the DA’s Office reviews police reports submitted from over 25 law enforcement agencies and files and prosecutes thousands of criminal cases every year. The DA’s Office is also called upon to investigate and to prosecute public corruption, and to enforce environmental and consumer protection laws both civilly and criminally.
As an office, we foster practices and policies that promote equity, racial justice, diversity, and inclusion.

• Concise. You should have strong oral and written communication skills
• Organized. You will be managing concurrent projects with various internal and external cross-function workgroups
• A team player. You should be able to demonstrate cooperation and teamwork with your colleagues
• Honest. You should demonstrate professional and ethical behavior in all situations
• A leader. You will provide direction and oversight to a team
• Adaptable. You will need to adapt easily to varied and changing priorities
• Analytical. You will be solving organizational problems that require innovative solutions

• Understanding generally accepted accounting principles and procedures
• Handling day-to-day fiscal, office management, personnel, purchasing, contracts, and other administrative functions
• Applying data to department decision-making
• Analyzing annual departmental budget requests and representing the department in budget discussions
• Conducting general research and collecting and analyzing data
• Working with budgets, contracts, and agreements
• Interpreting rules and regulations

• You will work in a supportive and collaborative atmosphere
• Your work will have a direct impact on the surrounding community
• You will work across county departments and with community groups

• You may need to multi-task and complete time sensitive work within short time frames
• You will work with stakeholders with competing wants and needs
• You will need to learn and keep up to date with policies, procedures, and regulations which impact your work

• Strategic Thinking & Perspective: Evaluating immediate actions in the context of achieving the long-range objective
• Leadership: Guiding and encouraging others to accomplish a common goal
• Adaptability: Responding positively to change and modifying behavior as the situation requires
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
• Leading Cross-Divisional Collaboration: Demonstrating cooperation and teamwork while working within and across divisions and teams
• Managing & Facilitating Change: Addressing key factors that influence successful organizational change
• Self-Management: Showing personal organization, self-discipline, and dependability
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability
• Professional & Technical Expertise: Applying technical subject matter to the job
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations
• Project Management: Ensuring that projects are on time, on budget, and achieve their objectives
• Attention to Detail: Focusing on the details of work content, work steps, and final work products

License Required: Possession of a valid California Motor Vehicle Operator's License. Out of state valid motor vehicle operator's license will be accepted during the application process.
Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business administration, public administration or a closely related field.
Experience: Three (3) years of full-time experience or its equivalent in an administrative staff position performing administrative, budgetary or personnel analysis.
Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit course in each of the following areas: (1) English Composition (2) Business or public administration, political science or government (3) Mathematics or Statistics and (4) Psychology or behavioral science; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the Bachelor’s degree.
Substitution for Academic Major and Experience: 1) One (1) additional year of qualifying experience may be substituted for the required academic required major; 2) Possession of a Master’s degree in public administration, business administration, or a closely related field may be substituted for the academic major or six months of the required experience.

• Application Filing and Evaluation: Applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
• Final Selection Interviews: These will be scheduled by the department once the eligible list is established.
• Online Skills Assessment: Candidates invited to take the online multiple-choice skills assessment. The assessment will measure candidates' competencies that may include but are not limited to Attention to Detail and Professional & Technical Expertise. The assessment will be administered remotely using a computer. You will need access to a reliable internet connection to take the assessment. It is not recommended to take the assessment using a cell phone. (Weighted 100%) Tentative Online Skills Assessment: May 24 - May 28, 2023