Administrative Assistant Jobs

At Grapevine MSP, we have the vision to partner with businesses to help them make sound technological decisions by promoting efficiency, security, and innovation. Our team takes pride in its hard work and dedication; we are excited to support the community and existing customers. We are the largest managed service IT firm in the central valley based in Bakersfield, CA. Starting in 2009, owner and CEO Joe Gregory started the company in the middle of a recession with the vision to partner with small businesses to provide innovative technology solutions. Our team at Grapevine MSP has grown exponentially; we serve small to enterprise businesses throughout the central valley. Services include proactive IT support, infrastructure management, strategic IT consulting services, phone system solutions, 24×7 help desk services, staff augmentation, managed cloud services, cybersecurity, and more. We attribute much of our success to our fantastic team. We are looking for new members to join our team who are passionate about technology. Our culture revolves around teamwork and winning together, so a can-do attitude and a positive outlook are what we look for!

Grapevine MSP was recognized in 2017, 2018, 2019, 2020, and 2021 as an INC 5000 Award Recipient; they were also ranked on the MSP Global 501 List of Top Managed IT Service Companies in 2017, 2018, 2019, 2021, and 2022. Locally they have received multiple recognitions/awards for Best of the Best. They are a Microsoft Tier-1 Solutions Provider.

Responsibilities

Greet and welcome guests as soon as they arrive at the office

Direct visitors to the appropriate person and office

Screen, answer, and forward incoming phone calls

Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)

Provide basic and accurate information in person and via phone/email

Receive, sort, and distribute daily mail/deliveries

Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)

Order front office supplies and keep an inventory of stock

Update calendars and schedule meetings

Arrange travel and accommodations, and prepare vouchers

Keep updated records of office expenses and costs

Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Requirements

Proven work experience, or similar role

Proficiency in Microsoft Office Suite

Proficiency in QuickBooks

Hands-on experience with office equipment (e.g., fax machines and printers)

Professional attitude and appearance

Solid written and verbal communication skills

Ability to be resourceful and proactive when issues arise

Excellent organizational skills

Multitasking and time-management skills, with the ability to prioritize tasks

Customer service attitude

A high school degree; additional certification in Office Management is a plus.

Benefits

Competitive Pay

401K Plan with matching pay contributions

Grapevine MSP offers access to low-cost, high-quality healthcare options, "Health, Dental, and Vision."

Vacation time

Paid Sick Time

Performance Bonuses

Work Anniversary Recognition

Plenty of training courses are covered if you want to advance further; Grapevine MSP offers Growth and Development Plans with Industry-Specific Training.

Team Events

Social Events