Administrative Assistant Jobs

ASC is a non-profit organization operating a snow sports facility for Alpine, Snowboard, Nordic and Biathlon programs, clinics, competitions, social events and operates a 25km Nordic Center open to the public. The administrative assistant works directly with families and athletes in our snow sports programs. Employment schedule is generally full-time in the fall and winter months, part-time in the off season. Generous skiing benefits included.

Responsibilities:

1. Manages the participant registration process that incudes, but not limited to, managing the registration platform and website content for seamless continuity, ensuring accurate data collection that adheres to policies, procedures and that enrollment steps are completed prior to members participating at ASC. Responsible for roosters, reports and access to member information as needed by the coaching staff.Works with the Accounting Manager and ED to certify registration financial accounting across disciplines is complete including, athlete invoicing for travel expense.

2.Fulfills a key customer service role with members and guests both on-site and on-line through the registration process. Works closely with the leaderships team to ensure communication is timely, consistent and helpful with the goal of educating participations of all user groups for success at ASC.

3. Is the point person within the leadership team developing and executing marketing and recruitment strategies that adhere to the ASC Mission.These tasks include, but are not limited to, advertising, website content, overseeing social media, a timely schedule of newsletter communication, creating graphics, printed and electronic collateral materials, event promotion, pre and post event press releases.

4. Work with the ED and Accounting Manager to develop the annual marketing/recruitment budget.Prepare reports for the Board of Directors, Program Directors, ED and Accounting Manager.

5. Additional administrative tasks include, but not limited to, office management, accounting, counter sales, trail passes, distribution of information, answering phones, radio communication, race administration, equipment lease and rental and special projects. be assigned including.

Qualifications:

General knowledge of snow sports and youth athletics

Have a passion for winter sports and a willingness to be part of ASC’s mission to inspire life-long winter sports enthusiasts.

Proven customer service skills working with all ages of athletes and families and assisting them in understanding and fully enjoying the winter sports ASC provides.

Proven skills in graphic design, website management, social media and email communications.

Proven organizational, communication and writing skills

Computer competency – word processing, spreadsheets, email and internet

Ability to work safely in winter weather and all snow surface both on and off skis.

Ability to perform tasks that may require lifting up to 50lbs on and off snow.

Ability to work as part of a team and be productive when unsupervised

Completion of background screening and Safesport