At Minaris Regenerative Medicine our vision is creating future cell therapy miracles together. We are a leading global contract development and manufacturing organization dedicated to the advancement of cell and gene therapy products. We believe in the transformative potential of cell and gene therapies and we are shaping the future of medicine. We open doors in the regenerative medicine industry for those looking to transform medicine while continuously improving an innovative, growing company.
The Administrative Assistant position handles administrative duties and projects requiring initiative and the use of discretion. You will be a critical, highly valued member of the team. This role provides a high-level of administrative support to the Site Director team by researching information, preparing reports, and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings for the team.
Essential Functions And Responsibilities
Greet visitors and manage access requirements.
Develop and distribute all department correspondence and information.
Perform general office duties such as ordering supplies
File and retrieve corporate documents, records, and reports as needed.
Provide general administrative support to Site Directors and employees, including scheduling and managing complex calendars and working with Project Managers to schedule on and offsite client meetings
Make travel arrangements (e.g.travel scheduling including internal and offsite meeting planning, schedules, updates, etc.) as well as subsequent expense management.
Communicate with internal/external partners at all levels of the organization.
Independently organize large internal department or cross-functional meetings onsite or offsite.
Perform confidential administrative duties by independently coordinating meetings, preparing agendas; completing a variety of non-routine tasks; coordinating department schedules, time management; serve as the primary
Compose and create letters, memos, and reports independently, ensuring grammatical accuracy, conformance with general policy and correctness.
Support the daily operations of the site, department, division or other organization unit assigned by assisting in meeting administrative goals and priorities for both short and long-term projects and monitoring day to day operations for efficiency and productivity.
Proactively stay informed of company policies, procedures, and guidelines relevant to the functioning of the site and guide such to applicable staff with appropriate reminders of upcoming events and projected related deadlines.
Assist in coordinating site activities as needed
Back up other administrative assistants as needed
Qualifications
A minimum of a high school diploma with Associates degree preferred.
A minimum of four (4) years of administration experience
Highly proficient in Microsoft Word, Excel, Outlook, and PowerPoint.
Knowledge of NetSuite, Concur, Teams and Zoom preferred
Attention to detail
Strong multi-tasking skills
Organizational skills and the ability to establish and revise priorities within scope of responsibilities is required.
Ability to work independently under minimal supervision is required.
Maintain the security and confidentiality of highly sensitive documents, information, and proposals.
Competencies/Candidate Profile
Communication proficiency for both written and verbal communication
Time management and organizational skills
Flexible, agile, and adaptable in a high pressured, clinical or pharmaceutical environment
Technical capacity and capabilities
Stress Management/Composure
Action-oriented, proactive, and results driven
Must have a high level of interpersonal skills to ensure accurate flow of all information
Must work effectively with all levels of the organization; domestic and international
Quality Requirements
Build Quality into all aspects of your work by maintaining compliance to all quality requirements.
Ensure compliance to all FDA and Worldwide Quality & Compliance regulations (As applicable to the job function).
Attend all required Quality & Compliance training at the specified interval.
Supervisory Responsibility
N/A
Minimum Required Training
None
Working Environment
Must have the ability to work in a team-oriented environment and with clients
Must be able to handle the standard/moderate noise of the manufacturing facility
This role operates within a professional office environment of a manufacturing operations plant. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Seating is mixed and includes open space seating, cubicle, and office space.
Physical Requirements
The physical demands described here represent those that must be met by an employee to perform the essential functions of the job successfully.
This role is sedentary. An individual may occasionally exert up to 50 pounds of force or a negligible amount of force frequently to lift, carry, push, pull, or otherwise move objects. Sedentary entails sitting most of the time but may involve walking or standing for brief periods.
Must be capable of moving, sitting, stretching, stooping, reaching with hands and arms, and have vision sufficient to read materials.
Must be capable of using hands and fingers to operate a computer and other office productivity machinery such as copy machine, printer, and calculator.
Must have the ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in person, and on the telephone.
Disclaimer
The above information in this description is intended to describe the general nature and level of work performed. It does not contain nor is it intended to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. Duties, responsibilities, and activities may change at any time with or without notice.
Monday-Friday, Day Shift
