Accounting/Payroll Specialist Jobs

Summary
The Accounting Specialist reports to the Controller and is responsible for tasks in the areas of accounts receivable, accounts payable and payroll.
Essential Duties And Responsibilities

• Codes vendor invoices and employee expense reports and enters them into the accounts payable system.
• Displays sensitivity to the service population’s cultural and socioeconomics characteristics.
• Prepares, processes and reviews information for payroll processing.
• Files accounts payable and maintains files.
• Processes benefits forms including adding and deleting staff from medical, dental, vision, disability, and retirement.
• Prepares billing for governmental grants and other billing as assigned.
• Summarizes information for annual preparation of Form 1099.
• Prints checks selected for payment.
• Mails payments to vendors.
• Supports and promotes the mission of the Agency: Foothill Family empowers children and families to achieve success in relationships, school, and work through community-based services that advance growth and development.

Position Requirements

• Associate's degree (A. A.) or equivalent from two-year college or technical school; and one to two years of related experience and/or training; or equivalent combination of education and experience.
• Ability to effectively present information in one-on-one and small group situations to vendors, clients, and other employees of the organization.
• Strong interpersonal skills, including the ability to work cooperatively as a team member with people from a wide variety of cultural backgrounds.
• Knowledge of Paychex Flex or other payroll system.
• Proficient in Excel, with knowledge of databases helpful.
• Intermediate to advanced data entry and 10 key calculator skills.
• Detail oriented; high level of accuracy.
• The ability to respond to and assist both vendors and staff in a friendly, positive and tactful manner, and to deal with confused, angry, or unhappy vendors with calmness and tact.
• Valid CA Driver’s License and maintains insurability on the Agency’s auto liability policy (including a minimum of 2 years driving experience after receiving license) and maintains the California state required auto insurance liability limits.
• Ability to be flexible and take initiative.
• Knowledge of Sage 100 or other accounting system.
• Strong administrative and organizational skills.
• Minimum of 2 years recent payroll experience.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Excellent oral and written communication skills.

PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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