Payroll Specialist Jobs

HELIX Environmental Planning, Inc

HELIX Environmental Planning (HELIX) – a growing, California-based employee-owned environmental consulting firm – is seeking a full-time Payroll Specialist for our San Diego County office in La Mesa, California. Established in 1991, HELIX helps public and private clients comply with environmental laws and regulations, manage natural and cultural resources, and design and construct sustainable projects.
Why work for HELIX? We prioritize our employees. We have been an employee-owned firm since 2004, providing employees a vested interest in the firm's success through our Employee Stock Ownership Plan (ESOP). HELIX placed in the top three for environmental consulting firms and in the top ten for firms in our size range (100 to 199 employees) nationwide in a recent ZweigWhite Best Firms to Work For survey. Our employees describe us as team-oriented, caring, flexible, and driven by our standards of integrity.
HELIX offers a competitive benefits package, that includes:

• Bonus Program
• Life and Long-term Disability Insurance
• Health Coverage (Medical, Dental, Vision)
• ESOP participation
• Personal Time Off
• 401K participation

In addition to our competitive benefits package, we also have robust, award-winning wellness, professional growth, employee development training, and community volunteer programs.
The Payroll Specialist will be responsible for the accurate and timely processing of weekly and bi-weekly payroll and other payroll-related functions for a multi-entity of 200+ employees. The position will report to the Controller and work closely with our Human Resources department. The ideal Payroll Specialist candidate will be organized, detail-oriented and able to multi-task in a fast-paced office environment. They will have strong problem-solving skills and be able to produce high-quality work products with a resourceful, friendly, and helpful approach.
Responsibilities of Payroll Specialist:

• Timely processing of weekly and bi-weekly payroll for all employees.
• All other duties, as assigned.
• Reporting of all data and reports required by projects for labor compliance.
• Coordinate with HR to ensure all personnel changes are entered accurately and timely into the payroll system.
• Complete employment verification requests from various sources and EDD benefit audits.
• Validation and transfer of timesheet data from Deltek Vantagepoint into Paylocity.
• Enter timesheet and labor adjustments into Vantagepoint, as necessary.
• Maintain strong relationships with external third parties (e.g. payroll, benefits providers/file feeds).
• Prepare monthly recurring standard journal entries, reconciliations and adjusting journal entries to correct errors as needed.
• Preparing financial reports for accounting and auditing purposes.
• Prepare and submit all labor compliance documents, including certified payroll reports on jobs requiring prevailing wage and attend project kickoff meetings as needed.
• Manage third-party deductions and remittances, such as wage garnishments, etc.
• Manage the payroll and tax set up for new states, as necessary.
• Review, maintain and verify any necessary quarterly/year end payroll related filings such as W-2s.

Salary will be based on qualifications and/or experience, with a robust benefits package. Expected starting pay range of $65,000 to $80,000.
HELIX is an equal opportunity employer that is committed to diversity and an inclusive work environment. We encourage all qualified applicants to apply regardless of gender, race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, disability, age, genetic information (including family medical history), political affiliation, military service or veteran status. These protections extend to all management practices and decisions, including recruitment and hiring, appraisal systems, promotions, training, and career development programs.
PM21