Executive Assistant To The Co-Founder/Chairman

CoinFlip is a leading fintech company powered by cryptocurrency. The company operates the world's largest network of cryptocurrency ATMs by transaction volume with over 4,500 kiosks across 49 US states, Puerto Rico, Canada, and Australia supporting the buying and selling of major cryptocurrencies with cash. In 2020, CoinFlip launched Order Desk, an over-the-counter service that provides investors with a personal account manager and competitive coin pricing. In 2023, CoinFlip launched a digital platform called Olliv : the easiest way to buy, sell, send, swap, and receive crypto.

CoinFlip was founded in 2015 by Daniel Polotsky, Kris Dayrit, Alan Gurevich, and Ben Weiss. Headquartered in Chicago, CoinFlip placed in the top 100 on the 2021 and 2022 Inc. 5000 list, and on the 2022 Deloitte Technology Fast 500, was named the 2021 and 2022 #1 fastest-growing company in Chicago by Crain's and was awarded the 2021 and 2022 Stevie ® Awards for Customer Service. For more information about CoinFlip, please visit www.CoinFlip.tech .

We are seeking an experienced and highly capable Executive Assistant to provide comprehensive support to our Co-Founder/Chairman. This position requires a proactive, detail-oriented individual who can effectively manage multiple tasks and responsibilities while maintaining a high level of professionalism.

Responsibilities

• Meeting and Event Coordination: Organize and coordinate internal and external meetings, including preparing agendas, meeting materials, and minutes. Assist in preparing presentations and supporting materials for meetings and conferences. Handle logistics for Board events and conferences in conjunction with the Legal Ops Manager, coordinating travel, accommodations, and registrations
• Project Support: Provide project management support, including tracking progress, monitoring deadlines, and assisting with deliverables. Collaborate with internal teams to facilitate efficient project execution and follow-up on action items
• Personal and Executive Support: Act as a trusted liaison, providing seamless administrative support to the Co-Founder/Chairman. Manage calendars, schedule appointments, and handle travel arrangements. Coordinate and prioritize meetings, ensuring the Founder's time is optimized for strategic decision-making
• Information Management: Manage and maintain confidential and sensitive information, both physical and digital. Maintain an organized filing system and ensure timely retrieval of documents. Conduct research and gather information as needed, providing summaries and reports to assist the Co-Founder/Chairman in decision-making processes
• Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including employees, clients, partners, and investors. Represent the Co-Founder/Chairman professionally and maintain a positive image for CoinFlip
• Communication and Correspondence: Draft, proofread, and edit correspondence, reports, and presentations. Maintain clear and effective communication channels between the Founder, internal teams, and external stakeholders. Respond to emails and inquiries on behalf of the Co-Founder/Chairman, ensuring prompt and accurate responses
• Other duties as assigned

What We're Looking For In a Candidate

• Strong Attention to Detail: Meticulous attention to detail, ensuring accuracy and quality in all aspects of work. Ability to proofread and edit documents with precision
• Tech Savviness: Proficient in using productivity tools such as Microsoft Office Suite, Google Workspace, and project management software. Familiarity with cryptocurrency or blockchain technology is a plus
• Exceptional Organizational Skills: Strong organizational skills with the ability to multitask and prioritize effectively. Experience managing complex calendars and scheduling arrangements
• Proactivity and Resourcefulness: Highly proactive and self-motivated, with the ability to anticipate needs and take initiative. Resourceful problem solver with excellent decision-making skills
• Substantial Executive Assistant Experience: A minimum of 7-10 years of experience as an executive assistant, preferably supporting high-level executives or founders in a fast-paced environment. Proven ability to handle confidential information with discretion
• Discretion and Professionalism: Demonstrated ability to handle sensitive and confidential information with utmost discretion. Professional demeanor and the ability to maintain composure in high-pressure situations
• Excellent Communication: Outstanding verbal and written communication skills. Ability to draft and edit professional correspondence and documents with a high level of accuracy

The Nice To Have's

• Experience in financial services, fintech and/or crypto
• Experience working for a rapidly growing startup, and managing change

Working at CoinFlip means collaborating with experienced and innovative leaders who share a clear vision and a track record of success. We offer a collaborative and positive working environment where we encourage employees to balance productivity with time to recharge. Compensation is above and beyond a typical “startup” — we offer competitive salaries, performance-based incentives, and competitive benefits for full-time employees.

CoinFlip values diversity in the workplace and is an equal opportunity employer committed to providing an inclusive and accessible work environment. We thank all candidates who apply, but only those selected for an interview will be contacted.

By applying to this role, you give express consent to CoinFlip to send you informational text (SMS) messages regarding this role and the application process. You can cancel the SMS service at any time by replying "STOP" to the text message you received. If at any time you forget what keywords are supported, just reply "HELP." Message and data rates apply. If you require a special accommodation, please let us know and we’ll work with you to meet your needs.