Administrative Assistant – Administrative Services Jobs in Jefferson, Louisiana

Strong interpersonal, customer service and communication skills

Strong computer skills (a plus if familiar with Quick books online)

Answer phones and greet customers

Handle and coordinate active calendars

Ensure file organization based on office protocol

Provide ad hoc support around office as needed

Bachelor's degree or equivalent experience in civic outreach

Strong interpersonal, customer service and communication skills

Handle and coordinate active calendars

Provide ad hoc support for board members as needed

Proficient in Microsoft Office suite

Prior experience with multi-line telephone

Experience with all Microsoft Office Software program

Experience with Applied Epic or similar systems; or ability to learn software

Excellent verbal, written, and interpersonal communication skills

High School Diploma - or the equivalent (for example, GED)

Ability to use a personal computer, calculator, fax machine, copier, and scanner

Martin Luther King, Jr. Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.

Failure to provide your qualifying work experience may result in your application not being considered.

Growth: Professional growth is encouraged at DOC through numerous avenues.

DETAIL: The selected employee may be required to serve a trial detail prior to being permanently promoted.

PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment, if selected.

Applicants without current test scores can apply to take the testhere.

Martin Luther King, Jr. Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

Martin Luther King, Jr. Day,

Thanksgiving Day and Christmas Day.

Additional holidays may be proclaimed by the Governor

Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system

Teacher's Retirement System of Louisiana (www.trsl.org),

Louisiana School Employees Retirement System (www.lsers.net), among others

First Shift ( Monday through Thursday from 08:00am to 04:30pm )

Handle account payables and receivables

Must have an updated resume

Applicant may be subject to a background check

Pre-employment drug screen is required as a condition of employment

What's in it for you?

Working knowledge of Microsoft Dynamics is a plus

Experience in general office procedures and practices

Minimum of three (3) years working experience in the field or in a related area

Microsoft Office (i.e. Word, Excel, PowerPoint) and QuickBooks

PLEASE SUBMIT RESUMES ONLINE ONLY BY CLICKING "APPLY."

Ability to create excellent working relationships with senior management

Strong analytical skills & proficiency in Excel, Word, PowerPoint, Outlook (Microsoft suite of applications).

Requires excellent verbal and written communication skills, strong interpersonal and communication skills

Requires strong analytical and problem-solving skills

Payroll support and hours submittal/verification

Billing support, working to support administrative team with billable services

Provides photocopy, scanning, binding and other document management services.

Makes updates to Project/Client codes in Practice Management.

Must have excellent interpersonal, written and verbal communication skills to communicate professional and appropriately with a diverse group of individuals.

Manages CPE tracking and registration, etc.

Must arrive at EisnerAmper offices or client locations in a timely manner and be ready to perform job responsibilities.

Financial Benefits: 401(k) Retirement Plan, Dependent Care Flexible Spending Account, Pet Insurance, Competitive Compensation

Basic PC skills, knowledge in MS office, Word, and Excel programs required

This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.

Provides support to department and manager. Duties include receptionist, clerical and project based work.

Provide coding, delivery tickets, create/manage purchase orders

Minimum 3-5 years of experience in an administrative support role

Construction or manufacturing industry experience preferred

Excellent organizational and time management skills.

Accurate typing and data entry skills.

Close coordination and support with the VP of Operations to manage meetings, calendars, and priority commitments.

Collect and distribute data to Senior Level Managers or others as needed or directed.

Prioritize and manage multiple projects simultaneously, follow through on issues in a timely manner.

2 + years experience as an administrative assistant.

Strong organizational, communication, and time-management skills

Basic knowledge of property management software a plus

2-5 years experience as an administrative assistant, executive assistant or receptionist preferred

Resourcefulness, creativity, and problem-solving skill set

Experience interacting with vendors a plus

Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.

Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work

Experience with Microsoft Office Programs with strong Excel, Word and Outlook skills

Minimum 2 years general office experience

Answer telephones, direct calls, and take messages

Compile, copy, sort, and file records of office activities, business transactions, and other activities

Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers

At least two years experience in Healthcare or related field preferred.

Adequate keyboarding skills( 40 words per minute typing rate); Excellent computer skills in Microsoft Excel, Word and PowerPoint.

Strong organizational and communication skills, including ability to discuss medical issues.

Negotiation skills including assertiveness and being proactive.

High school graduate or GED certificate.

Three years of responsible experience providing complex secretarial or administrative support to management.

I acknowledge I have provided all relevant education and employment history.

Lane County Offers These Other Valuable Benefits

No experiences or less than 1

Lane County employees may be eligible for student loan repayment: See link below.

This position is subject to a full criminal offender information record check.

Health Dental & Vision Benefits offered

Additional responsibilities as assigned by Billing Supervisor and Director of Operations

Knowledge of medical CPT coding and Category I codes preferred but not required

Experience with insurance carriers including Medicaid preferred but not required

Excellent verbal and written communication skills

Initial & concurrent authorization requests

Knowledge of principles and practices of basic office management

Knowledge of operation of standard office equipment

Knowledge of clerical and administrative procedures and systems such as filing and record keeping

Strong communication skills - written and verbal

An excellent benefits package including Medical, Dental, and Vision

High school graduate or GED

Knowledge of office management systems and procedures

Excellent time management skills and the ability to prioritize work

Anticipate the needs of others to ensure their seamless and positive experience.

Working knowledge of office equipment, like printers and fax machines

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Essential Skills, Knowledge, And Abilities

Develops and manages spreadsheets, maintaining up-to-date files

Provides administrative assistance to Program Managers and Director in coordinating various programs

AND four (4) years of responsible experience related to above duties

Our Exceptional Benefits Cannot Be Beat!

Utah Retirement Systems (Pension & 401K options)

Communication skills, both verbal and written.

Experience with Windows, Excel, and Outlook preferred

Ability to display and maintain good interpersonal skills.

High School Diploma or equivalent from an accredited institute

Associate’s degree or applicable postsecondary training

Two years in an administrative role

Work directly with the Accounting Department on Administrative tasks: data entry, manage accounting emails and accounts payable tasks.

Proficient computer skills, including MS Professional Office Suite & Google applications; experience with PDIMS software is a plus.

Manage incoming phone calls, screening, and routing to the appropriate team member.

Manage newsprint and consumable inventories with assistance from the Production Manager.

Manage in and outbound mail and UPS shipping.

Perform other responsibilities and projects as assigned, depending on scheduled hours.

Strong organizational, time management, and execution skills: must be able to manage multiple priorities simultaneously and prioritize effectively

2+ years of experience in an administrative role

Knowledge of construction industry is a plus

Firm knowledge of Microsoft Office Suite

Ability to multi-task and respond with appropriate sense of urgency in a fast-paced environment

Good basic computer skills with Microsoft

Field questions from real estate agents and go to manager or other staff to get answers

Reason for opening: resignation of FTE

Answer phones and greet customers and agents at front desk

Keep copier loaded with paper

All other duties as assigned by management.

Distributes all incoming mail; manages outgoing mail.

Must have 1 year experience

Hands on experience with electronic equipment and software (GPS, AVL units, CB etc)

Extensive knowledge of applicable truck driving rules and regulations

A job for which military experienced candidates are encouraged to apply

2 years of recent experience in area of unit type preferred

Valid licensure and / or certifications for state of work

Candidates must demonstrate ability to be flexible, adapt to fast paced environment, and remain professional during times of stress and change

Drug screen and Background check

Medical, Dental, and Vision Insurance

We proudly hold the Joint Commission Gold Seal of Approval as well.

Medical insurance, vision, dental and life insurance benefits

3.2 weeks of Paid Time Off during the first year

403(b) employee participation & employer match

Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

Strong attention to detail and pride of ownership with organization and product knowledge

Full-time, Monday through Friday, 8:30 am-5:00 pm

May include weekends, holidays, and overtime during peak floral holidays

Answering and directing calls to appropriate executives and parties, taking messages.

Prepare reports, collect and analyze information, and prepare presentations.

Manage inventory of office supplies in the Simi Valley and Thousand Oaks offices.

2 years of office/administrative experience.

Strong interpersonal skills with a customer service approach.

Be the first point of contact for all callers and visitors.

Open and distribute daily incoming mail, assist with large mailings, and maintain mailing lists.

Maintain various databases and e-filing systems.

1+ years of experience in office administration or customer service

Excellent communication and listening skills

Strong attention to detail and organizational skills

Experience working in healthcare or a related field preferred, but not required

Minimum of high school diploma or equivalent required, some college preferred

Demonstrated proficiency in Microsoft Office suite and other office technologies

Excellent phone skills, diplomacy, confidentiality, and professionalism to deal with issues of the utmost urgency and sensitivity.

Good verbal and written communication skills.

Compensation: Range $19.00-23.10 per hour ( Housing not included )

Schedule: Full-time, Monday-Friday 8A – 5PM, Monday- Friday, occasional weekend as needed

Location: 2244 S Frontage Road W; Vail, CO 81657

Up to 21 Paid Days off per Year!