Administrative Assistant Jobs

Local real estate management and development company is looking for an administrative assistant to join our team. This person will work to support the daily operations of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.
• Liaise with visitors - Act as point person for office guests.
• Draft memos and letters - Write, revise and edit internal and external memos and letters
• Communicate policies and procedures - Alert employees of new processes
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.

Requirements:

• Experience interacting with vendors a plus
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Adobe Acrobat Pro
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• 2-5 years experience as an administrative assistant, executive assistant or receptionist preferred
• Bachelors degree preferred
• Spanish a plus
• Punctual and reliable
• Positive, high-energy attitude
• Basic knowledge of property management software a plus
• Resourcefulness, creativity, and problem-solving skill set

SALARY: $31-38K DOE plus Benefits

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