Administrative Assistant Jobs

Since 1955, Nicholson Construction Company has been setting the industry standard for performance and technical innovation in geotechnical construction. We have built our reputation by performing the highest quality work and providing the most innovative solutions on the widest range of demanding and high profile projects. Nicholson is part of a global network of unparalleled geotechnical resources and expertise, specializing in deep foundations, earth retention, ground treatment and ground improvement.
Summary

• 4-6 Month Contract
• Performs various clerical tasks related to the daily operation of assigned region or department.

Essential Functions

• Provides support to department and manager. Duties include receptionist, clerical and project based work.
• Prepares shipments for UPS and Fed Ex packages
• Provide coding, delivery tickets, create/manage purchase orders
• Supports field employees in daily interactions.
• Maintains extensive filing system to ensure back up of all invoices and correspondence
• Handles travel arrangements (flight/hotel/rental cars) for all district members going to out of state jobs
• Supports engineers during the bidding process, as well as throughout the entire project
• Process expenses for staff
• Assisting in new employee orientation and proper set up of paperwork required
• Research, price, and purchase supplies
• Order business cards for new and existing employees
• Set up and coordinate meetings and conferences

Education & Training

• High School Diploma or GED required; Associate’s degree preferred

Experience

• Minimum 3-5 years of experience in an administrative support role
• Construction or manufacturing industry experience preferred

Knowledge And Abilities

• Ability to learn and utilize new software.
• Basic PC skills, knowledge in MS office, Word, and Excel programs required
• Telephone protocol

Physical Requirements

• Operate in a professional office environment
• Open filing cabinets and bend or stand as necessary
• Lift, carry, pull and push at least 40 pounds
• This description reflects management’s assignment of essential functions, it does not proscribe or restrict the tasks that may be assigned.
• Routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Mental Requirements

• Assess safety and risk
• Identify and resolve conflict
• Attention to detail
• Demonstrate ability to manage stress and emotions as related to the workplace
• Converse effectively using both verbal and written communication.
• Concentrate on tasks

Benefits

• Personal days
• Medical
• Sick days
• Accidental Death and Dismemberment
• Safe Harbor Retirement Plan
• Long Term Disability
• Short Term Disability
• 401(k) matching
• Paid Vacation
• Life Insurance
• Dental
• Vision
• Employee Assistance Program

Please be advised that all interested candidates are REQUIRED to attach a copy of your resume in order to be considered.