Administrative Assistant 4 Jobs

Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4154800)

Apply

ADMINISTRATIVE ASSISTANT 4

Salary

$2,602.00 - $4,682.00 Monthly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

811-23-024

Department

DOC-Prison Enterprises

Opening Date

08/08/2023

Closing Date

8/18/2023 11:59 PM Central

• Benefits
• Questions
• Description

Supplemental Information

Louisiana Department of

Public Safety & Corrections –

Corrections Services

DEPARTMENT OF CORRECTIONS - PRISON ENTERPRISES

Baton Rouge, LA

www.doc.louisiana.gov

THIS IS A JOB APPOINTMENT

This posting is for a temporary job appointment;

however, should a permanent position become available,

the employee may be converted to a probational appointment.

Why work for DOC? (https://doc.louisiana.gov/about-the-dpsc/careers-in-corrections/)

• Culture: DOC values and supports employees through numerous recognition programs, creating a sense of community, prioritizing internal promotional opportunities, clear communication, and professional development.
• Growth: Professional growth is encouraged at DOC through numerous avenues.
• Benefits: DOC offers a generous benefits package including; a defined benefit pension plan, health insurance that is also available post retirement, at least 10 paid holidays, sick and annual leave that rolls over from year to year, paid or time off accrued for hours worked over 40 per week, a deferred compensation plan, a flexible benefits plan, alternate work schedules, work from home, etc. Alternative work schedules including 4/10’s or work from home MAY be an available benefit for certain positions upon meeting the policy requirements.

This position may be filled as:

• DETAIL: The selected employee may be required to serve a trial detail prior to being permanently promoted.
• TEMPORARY JOB APPOINTMENT: This position may be filled by temporary job appointment. If filled as a temporary job appointment, should a permanent position become available, the employee may be converted to a probational appointment.
• PROBATIONAL APPOINTMENT: Current permanent status classified State employees may be required to accept a probational appointment, if selected.

REVIEW YOUR APPLICATION TO MAKE SURE IT IS CURRENT - Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

• To further claim a test exemption, mark your selection(s) on the Agency-Wide Question regarding testing exemptions, “According to State Civil Service rule 22.8, testing exemptions are allowed for those jobs required by Civil Service test score. Please select all exemptions that apply to you.”
• Applicants must have Civil Service test scores for 8500-Office Support Examin order to be considered for this vacancy unless exempted by Civil Service rule or policy.
• Applicants claiming exemption from testing requirements under Civil Service Rule 22.8(a) Vocational Rehabilitation Services should submit a Vocational Rehab letter as either an attachment in LA Careers, a fax to (225) 342-5968, or by mail by close of this announcement to be considered.
• Any qualifying experience that is based on college credit/college hours should have an accompanying transcript for verification.
• Failure to provide your qualifying work experience may result in your application not being considered.
• Applicants without current test scores can apply to take the testhere.
• Exams and License Requirements
• Applicantsclaiming exemption from testing requirementsunder Civil Service Rule 22.8, "if you previously held a job with the same test...", answer the Supplemental Question regarding the test accordingly.
• You must be a current permanent classified employee to claim this exemption.
• Any degree, certificate, special license, or DD-214 must be verified by official documentation prior to hire.
• If you do not have a score prior to applying to this posting, it may result in your application not being considered.

To apply for this vacancy , click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

• To view and apply to any of our other postings we currently have available, click HERE.
• There is no guarantee that everyone who applies to this posting will be interviewed. The hiring supervisor/manager has 90 days from the closing date of the announcement to make a hiring decision. Specific information about this job will be provided to you in the interview process, should you be selected.
• Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
• IMPORTANT:In the supplemental questions section, applicants must authorize the HR Office of DPS&C-Corrections Services to contact prior employers to check references under the Prison Rape Elimination Act (PREA),to be considered for employment, by answering ‘YES’ to the PREA question.
• This Agency is a Drug Free Workplace.

Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

The Louisiana Department of Public Safety and Corrections - Corrections Services is an Equal Opportunity Employer and does not discriminate based on any non-merit factor including disability.

For Further Information About This Vacancy Contact

Megan Dianne Coco or Jane Brown

P: 225-342-6664 or 225-342-8627 / F: 225-342-5968

[email protected] orMegan.Coco@ ([email protected]) la.gov

Department of Corrections

P.O. Box 94304

Baton Rouge, LA 70804-9304

Qualifications

MINIMUM QUALIFICATIONS:

Three years of experience in which clerical work was a major duty.

Substitutions

Training in a business or clerical-related curriculum in a business school or technical institute will substitute for the required experience on the basis of six months of training for six months of experience for a maximum of one year of the required experience.

Completion of a business or clerical-related curriculum in a business school or technical institute will substitute for a maximum of one year of the required experience.

College training will substitute for the required experience on the basis of 15 semester hours for six months of experience.

Note

Business or technical school training with less than completion will only be credited in six month increments. Similarly, college training will only be credited in 15 semester hour increments.

NOTE: Any college hours or degree must be from an accredited college or university.

Job Concepts

Function Of Work

To provide secretarial support for a high-level manager or low- to mid-level administrator, and in some cases, subordinate staff of that individual.

Employees perform duties independently and exercise a high degree of independent judgment and initiative in determining the approach/action to take in non-routine situations.

Level Of Work

Advanced.

Supervision Received

General from a high-level manager or low- to mid-level administrator.

Supervision Exercised

May supervise 1-2 lower-level personnel.

Location of Work:

May be used by all state agencies.

Job Distinctions

Differs from Administrative Assistant 3 by the presence of responsibility for serving as secretarial support to a high-level manager or low- to mid-level administrator.

Differs from Administrative Assistant 5 by the absence of responsibility for serving as special assistant to a classified/unclassified executive or high-ranking classified administrator.

Examples of Work

Responds to requests for information; may require interpretation of department rules and regulations.

Independently composes and types correspondence involving complex, sensitive, and non-routine matters.

Represent supervisor in various matters, providing input, and possibly exercising signature authority.

Serves as liaison between supervisor and staff members.

Assesses importance of issues or conflicts, and briefs supervisor.

Compiles and types special reports by selecting relevant information from a variety of sources such as reports, documents, correspondence, electronic files, etc.

Prepares materials needed for meetings, such as agendas, handouts, binders, etc.

May attend meetings and transcribe minutes.

May type contracts, secure appropriate signatures, and track contracts through the approval process.

Monitors expenditures and ensures adherence to budgetary commitments in accordance with established policies.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

Benefits

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Holidays and Leave – State employees receive the following paid holidays each year:

• Veteran's Day,
• Labor Day,
• Additional holidays may be proclaimed by the Governor
• Independence Day,
• Mardi Gras,
• New Year's Day
• Martin Luther King, Jr. Day,
• Thanksgiving Day and Christmas Day.
• Memorial Day,
• Good Friday,

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

State Retirement Systems May Include (but Are Not Limited To)

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries.

• Louisiana School Employees Retirement System (www.lsers.net), among others
• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your_Retirement_System.mp4) to give you more detailed information about their system
• Teacher's Retirement System of Louisiana (www.trsl.org),

01

Are you currently a permanent classified employee of Louisiana State Government (State employee)?

• Yes
• No

02

If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Corrections Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Human Resources Office of the Department of Public Safety and Corrections, Corrections Services, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Department of Public Safety and Corrections that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Department of Public Safety and Corrections. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Department of Public Safety and Corrections. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.

• No. Do not contact my employers, past or present.
• Yes, I understand. You may contact my employers, past or present.

03

How did you hear about this position?

• DOC Website
• Newspaper Ad
• ZipRecruiter
• DOC Employee Referral
• Monster
• Facebook/Instagram
• Indeed
• Recruitment Event
• Other
• LinkedIn
• Glassdoor
• Twitter
• Civil Service Website

Required Question

Agency

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

Apply

Please verify your email addressVerify Email