Administrative Assistant/Receptionist Jobs

Company Information Organization Name: Aparicio, Walker & Seeling, Inc.
About Our Organization: AWS Insurance, serving the Gulf Coast region, provides services in all aspects of insurance including commercial business insurance, risk management, car insurance, home or property insurance, flood insurance, natural disaster, marine insurance, liability insurance, employee health benefits, and payroll services. We offer our employees excellent health benefits to attract and retain high-quality employees.
Website: https://awsinsurance.com
Position Title: Administrative Assistant/Receptionist Hiring Manager Job Title: Administrative Manager Employment Status: Full-Time Regular
Primary Location: Metairie, LA Job Summary Serves as receptionist and first point of contact for all agency visitors. Creates a positive first impression on behalf of the agency. Directs clients to the proper person in a professional, accurate, and timely manner. Performs clerical duties as assigned
Supervisory Responsibilities

• None

Educational Qualifications

• High School Diploma - or the equivalent (for example, GED)

Qualifications

• Reliable transportation
• Professional and well-groomed appearance
• Experience with all Microsoft Office Software program
• Experience with Applied Epic or similar systems; or ability to learn software
• Excellent verbal, written, and interpersonal communication skills
• Prior experience with multi-line telephone
• Ability to use a personal computer, calculator, fax machine, copier, and scanner
• Ability to multitask
• Promptness

Physical Qualifications

• Ability to stand, sit, walk, use repetitive small motor activity, use hands and fingers, and reach with hands and arms.
• Must be physically able to work a minimum of 37.50 hours per week in the office.
• Occasionally required to lift and carry up to 15 pounds; to stoop, or crouch.

• Operate telephone switchboard to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments
• Keeping inventory, ordering, and stocking of office and lunchroom supplies
• Creates phone recordings for holidays and any early closings of the office via software provided
• Positive telephone etiquette; Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar
• Greet persons entering establishment, determine nature and purpose of visit, and direct or escort them to specific destinations
• Processes all ACH client payment via bank website.
• Opening and closing the office (unlock doors, unlock elevator, turn on lights, etc.)
• General office duties
• Prints postage for all outgoing mail via Stamps.com.
• Handles all incoming and outgoing fax messages within one hour of receipt per procedure.
• Prints all disbursement checks for mailing once per week.
• Physical attendance is required at regular and/or mandatory company meetings.
• Open, scan and attach incoming mail and emails.
• Scans all incoming check payments to the bank as needed.

Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
The company is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.